What are the responsibilities and job description for the General Affairs TEMP position at GLOVIS America?
Job Details
Description
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Analyst - National General Affairs is responsible for overseeing and managing a variety of administrative, purchasing, and compliance tasks to ensure smooth and efficient operations within the organization. This role requires a high level of organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The General Affairs Analyst will work closely with various departments to support daily operations and special projects.
Responsibilities
- Primary
- Purchasing: Complete purchase requests by reviewing Purchase Orders (POs) for accuracy and obtain quotes from multiple sources to ensure the best price options. Communicate with requesters regarding POs and purchasing needs. Maintain documents related to completed purchases.
- Travel Support: Examine travel requests submitted by employees to ensure compliance with the company's travel policy. Make travel arrangements for employees as needed.
- K-SOX Compliance: Review purchase request submissions for accuracy. Conduct spot checks on invoices being processed. Prepare and report weekly on non-compliances for each location.
- Inventory checks: Check inventory of break room and office supplies regularly and maintain sufficient amount of supplies.
- Asset management: Support in tracking and maintaining company asset.
- Onboarding: Create a new account on company Portal, company travel website, submit request for badge access card.
- Invoice Processing: Process invoices in a timely and accurate manner. Ensure all invoices are properly documented and approved. Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed in a timely manner.
- Secondary
- Facility management: Cooperate with team members to conduct regular facility walk-through, assist with coordinating services for repairs, inspection.
- Investment: Support in sourcing vendors as needed. Maintain records of investment decisions and approvals.
- Tertiary
- Collect, analyze, and report data to support decision-making processes.
- Special projects (construction, remodel, etc.) as assigned and needed.
- Assist with Facility needs by making arrangement with contractors.
Compensation
$23.00/hour
Qualifications
Skills & Qualifications
- Proficient PC Skills - Microsoft Office Word, PowerPoint, Excel, Outlook- Required
- Strong communication, critical thinking, planning, and organizational skills
- Ability to multi-task in a fast paced environment- Required
- Experience in accounting, processing invoices, and/or reconciliation- Preferred
Education & Experience
- HS Diploma / GED Required
- 1 - 2 Years of Related Experience Required
Physical Requirements
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Repetitive use of hand/grasping product, writing, and typing
- Lift up to 20lbs
- Carry up to 20lbs
- Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure
Salary : $23
