Accounts Payable/Accounts Receivable Specialist

Company Overview:
GMI Trading, LLC is the wholesale distribution division of Grand Market International Corp., which also owns and operates the well-known grocery chain NetCost Market. GMI Trading is the leading wholesale importer and seller of Eastern European foods and food products in North America.

Job Summary:
The Accounts Payable/Accounts Receivable Specialist will manage both payables and receivables processes, ensuring accuracy, efficiency, and compliance with company policies and accounting standards. This position requires at least 3 years of relevant experience in accounting, with a proven ability to manage complex payment and collection cycles, resolve discrepancies, and maintain accurate records.

Key Responsibilities:

Accounts Payable:

• Process vendor invoices, verify supporting documentation, and ensure timely payment according to company policies.
• Reconcile accounts payable transactions and maintain vendor records.
• Manage vendor relationships, addressing inquiries, and resolving invoice discrepancies.
• Prepare and process electronic transfers, ACH payments, and checks.
• Ensure compliance with internal controls and accounting procedures related to disbursements.

Accounts Receivable:

• Monitor and manage customer accounts to ensure timely collection of payments and resolution of outstanding balances.
• Maintain and update accounts receivable aging reports, ensuring accurate application of payments and resolving discrepancies.
• Follow up with customers on past-due invoices through calls, emails, and written communication.
• Process credit memos, refunds, and adjustments accurately and timely.
• Collaborate with the sales and customer service teams to resolve billing disputes and maintain positive client relationships.

General Accounting Support:

• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Reconcile accounts payable and accounts receivable sub-ledgers with the general ledger.
• Support month-end and year-end close processes, ensuring accuracy and completeness of records.
• Provide required documentation and reports for external audits.

Required Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• Minimum of 3 years of hands-on experience in accounts payable, accounts receivable, or general accounting.
• Proficiency with accounting software (SAP Business One preferred).
• Strong knowledge of accounting principles and regulatory requirements.
• Advanced proficiency in Microsoft Excel (pivot tables, v-lookups, etc.).
• Excellent organizational skills, with a high level of accuracy and attention to detail.
• Strong communication and problem-solving skills, with the ability to manage multiple tasks in a deadline-driven environment.
• Experience in collections and payment processing is a must.

Preferred Experience:

• Background in wholesale, distribution, or retail industries.
• Familiarity with inventory and cost accounting practices.

Job Type: Full-time

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid sick time
• Paid time off
• Parental leave

Schedule:

• Monday to Friday

Experience:

• Accounting: 1 year (Preferred)
• SAP B1: 1 year (Preferred)

Ability to Commute:

• South Plainfield, NJ 07080 (Required)

Work Location: In person