What are the responsibilities and job description for the Accounts Payable/Receivable Associate position at StaffManagement?
Staff Management Group is seeking an Accounts Payable/Receivable Associate for our client in Linden, NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this position.
Schedule:
- 1st Shift: 8AM - 4:30PM OR 8:30AM - 5PM
- Monday - Friday
Pay Rate:
- $21 - $23 / hour
Job Summary:
The Accounts Payable/Receivable Associate is responsible for billing and expensing per import shipments based on our contracted rate agreements.
Job Responsibilities:
- Ensure all operational files created in the import department are audited for profitability and accuracy and closed within the established guidelines.
- Coordinate with import staff to receive files, audit, close and return to them (or file away) within 2 working days
- Audit all import files for profitability and accuracy including but not limited to:
MBL & HBL terms (prepaid or collect) are double checked against agent debits/credits and invoice(s) to customer
Agent debits and credits have been obtained and applied to appropriate files in compliance with agency agreement/Systems Guide
Customers invoiced according to agent accounting documents
All applicable Master level/container costs are expensed (Dray, Stripping, Pier Pass, Clean Truck, Exam fees, etc.)
All applicable House level costs (IPI, trucking, CFS, Customs Broker) costs are expensed correctly for any services provided
All Transshipment costs have been invoiced and/or expensed correctly
Any special handling fees or sales commissions are expensed
- Utilize Directions Reports & file notes to spot possible issues that may require additional invoices to customers or expenses to vendors.
- Re-audit changed items on reopened files to avoid errors and negative OPA’s
- Report all File(s) with losses to upper management’s attention.
- Ensure that all files are closed according to File Closing Timetable distributed annually by management.
- Monitor GRC approval of vendor invoices and resolve discrepancies quickly to meet payment deadlines (Pier Pass, Port Check/Clean Truck, 3rd party CFS’s, trucking companies, etc.)
- Ensure all queries from Accounts Payable and Agent Accounting are responded to upon day of receipt/within designated response period, with daily updates until issues are resolved if applicable.
Job Requirements:
- Accounting experience or customer service experience required
- Outside Training in accounting
- PC Skills: MS Office, Typing 35WPM
Additional Information:
Staff Management Group is an equal employment opportunity employer, and all qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.
About Staff Management Group: Staff Management Group has over 30 years of experience placing staffing candidates in distribution, manufacturing, production, assembly, and clerical positions. Staff Management Group is one of New Jersey’s leading staffing and recruiting agencies specializing in light industrial and clerical staffing. Come join the team!
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Salary : $21 - $23
