Administrative Assistant (AA17) Closing 2/10/2025

Title: Administrative Assistant

Employee Group & Grade: Support/Non-Exempt

Reports To: Assistant Principal/Dean and Enrollment Coordinator

Starting Salary Scale: $36,000-$38,000

Calendar Year: 210 days

Date Written/Revised: July 2022

Why Work at GOAL High School?

• Great Mission and Great Culture
• 100% On-line Teaching model, minimal to no classroom discipline and management for staff
• Drop-In Sites to connect with students and other staff
• 210 calendar workdays

• Our Administrative Assistants can plan vacations with one 14-day break and two 1-week breaks and 3 weeks off in the summer
• 99% of Teaching Staff returning in 2022-2023
• Very competitive starting salary based on years of experience and qualifications
• Potential to earn Pay-for-Performance incentives as a member of the GOAL Team
• Competitive Benefits to include an emphasis on Wellness in the Workplace

• The ability to continue contributing to the Colorado Public Schools Retirement System PERA
• PERA 401K, with a 5% Match after one year
• Medical, dental, vision, basic life insurance and AD&D plans
• Health Savings Accounts (HSA)
• Voluntary life insurance for employees and dependents

• Short- and Long-Term Disability Insurance
• Optional additional insurance that includes accident, critical illness, and hospital plans
• Employee Assistance Program
• Company provided laptop and cell phone and additional equipment as needed
• Robust Professional Development and opportunity to work with passionate, mission-driven colleagues who are invested in your personal and professional growth
• GOAL High School is a qualifying employer for the Public Service Loan Forgiveness Program (PSLF).

Purpose of Job:

To provide administrative support to either a specific position and/or location/department through a variety of communication and clerical related functions.

Essential Duties/ Major Accountabilities:

Show Up: Be ACCOUNTABLE for our students, ourselves, and our team.

Connect: Develop and maintain TRANSPARENT and HONEST relationships with our students and team

Succeed: Become a STRONG unified team providing students an INNOVATIVE environment to become productive members of society

Enrollment Duties

Recruitment &Retention:

• Ability to utilize marketing materials to effectively communicate to internal and external stakeholders about GOAL High School, policies and programs offered.
• Monitor all student exits, exit surveys, transfers, and re-enrollments.

Compliant Enrollment Paperwork

• Facilitate the enrollment process from application submission through fully completed and accurate enrollment paperwork and coding.
• Facilitate record requests for incoming students.
• Maintain all student documents.
• Support health compliance

Site/Region Logistics

• Facilitate small vehicle checkout, weekly inspections, certifications, and scheduled maintenance.
• Manage site compliance and safety.

Ordering & Inventory Management

• Manage student computer inventory including check-in and check-out process.
• Collect and track all technology deposits and payments required.
• Order and maintain all site supplies.

Testing Assessment Support

• Support the Site Assessment Coordinator in testing where applicable.

Customer Service

• Assist all walk-in traffic, site phone calls and application management.
• Foster a clean, caring, supportive & personalized environment.
• Maintain confidentiality in all areas of staff, student, and parent communications and record keeping.
• Maintain a working knowledge of programs and services available to students to communicate to stakeholders.

Or other background demonstrating application of the following knowledge, skills, and abilities:

• Proven ability to complete correspondence, generate reports, manage multiple calendars and multi-task other clerical functions with a high degree of accuracy.
• Demonstrated history working with technology at the proficiency level including application of various office programs (Spreadsheets, Word Documents, Slides, Internet, calendars, and databases)
• Proficient work history in verbal and written communication skill which could including drafting documents for a wide variety of audiences.
• Demonstrated history of meeting professional obligations through efficient work habits, such as: meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrating respect for others.
• Excellent background in interpersonal, organizational, time-management, oral and written communication
• Possess a thorough understanding of the benefits of continuous learning and takes personal responsibility for professional development.

Accountability Standards for all GOAL Academy High School Staff:

• Love for children and ability to work enthusiastically on their behalf.
• Actively and enthusiastically recruit new students through community partnerships and community events.
• Excellent interpersonal, organizational, time-management, verbal, and written communication skills
• Knowledgeable and comfortable working with technology
• Able to competently and persistently apply problem solving skills towards technology issues.
• Proven ability to serve on teams and participate in a collaborative decision-making process.
• Strong work ethic to achieve both school and personal goals.
• Ability to maintain a high level of confidentiality.
• Willingness to travel regionally and transport students as required.
• Ethical, honest, and good-humored

Minimum Required Knowledge, Skills and Abilities:

• Must reside in Colorado
• Must have a valid drivers license

Education:

• High School Diploma required
• Associates degree in a business-related discipline preferred.

Experience:

• Two years of office and/or administrative duties required.
• Previous experience in an educational environment preferred.
• Two years of experience working online and/or with at risk youth preferred.

Physical Requirements of this position include:

Seldom

Cold-50 F or less/Heat- 90 F or more/Gases-Fumes/ Heights/Climbing/ Crawling-Kneeling/ Bending/ Walking on Uneven Surfaces/Chemical-Solvents/ Travel-National or International

Over 30 Pounds: Lifting-Lowering-Reaching Over Shoulders-Reaching Forward-Pushing-Pulling-Carrying

Occasional

Noise/Working Alone/ Local Travel/ Visual Acuity-Far/ Color Discrimination

Over 20 Pounds: Lifting-Lowering-Reaching Over Shoulders-Reaching Forward-Pushing-Pulling-Carrying

Frequent

Driving/ Work with Others/ Visual Acuity-Near/ Hearing/ Speech/ Manual Dexterity/ Eye-Hand Coordination/ Computer/ Mouse/ Copier/ Scanner/ Printer/ Telephone

Under 20 Pounds: Lifting-Lowering-Reaching Over Shoulders-Reaching Forward-Pushing-Pulling-Carrying

GOAL High School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender, age, genetic information, or other status protected by law in its admission, access to, treatment, or employment in its education programs or activities.