Office Manager/Bookkeeper

About Us

The Goathouse Refuge is a non-profit cat sanctuary based in Pittsboro, NC, dedicated to providing a safe, warm, and welcoming environment for cats that have been abandoned or lost. Our mission is to offer a no-kill sanctuary where cats can stay temporarily on their way to permanent homes or as a permanent refuge for those needing a place to call their own.

Overview

We are seeking an organized and detail-oriented Office Manager to manage office operations and ensure smooth daily functions. This vital role requires exceptional organizational skills, the ability to multitask effectively, and a passion for supporting the mission of The Goathouse Refuge.

Key Responsibilities:

• Office Operations Management: Oversee the day-to-day functioning of the office, ensuring that office supplies, equipment, and facilities are maintained.

• Customer Service: Answer phone calls, greet visitors, and provide top-tier customer service to staff, volunteers, and guests.

• Licensing: Ensure that all necessary licenses and permits are current and compliant.

• Event Planning: Assist with the coordination and planning of events and fundraising activities.

• Payroll Processing: Manage payroll processing and maintain accurate records for employees.

• Administrative Duties: Handle general clerical tasks including filing, photocopying, scanning, and data entry.

• Mail & Packages: Manage incoming and outgoing mail and packages in an organized manner.

• Confidentiality: Safeguard sensitive information, maintaining discretion in all aspects of office management.

• Supply Orders: Order and manage inventory of cat food, medications, and supplies as requested.

Skills & Qualifications:

• Strong Organizational Skills: Ability to manage multiple tasks and prioritize effectively.

• Communication: Clear and concise verbal and written communication skills.

• Software Proficiency: Proficient in office software applications (Microsoft Office Suite, etc.).

• Vendor Relations: Ability to develop and maintain positive relationships with vendors and suppliers.

• Attention to Detail: High level of accuracy in data entry and record-keeping.

• Problem-Solving: Proactive approach to addressing issues that arise.

• Experience: Previous experience in office management or administrative roles is preferred.

Job Details:

• Type: Full-time

• Pay: $18/hour to start, with potential to increase to $20/hour after 30 days.

• Hours: 40 hours per week, Monday to Friday, 8-hour shifts, no nights.

• Location: In-person at Pittsboro, NC 27312 (relocation required before starting work).

If you are passionate about animal welfare, thrive in a non-profit setting, and have a strong administrative background, we encourage you to apply. Please submit your resume for consideration.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Pittsboro, NC 27312 (Preferred)

Ability to Relocate:

• Pittsboro, NC 27312: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20