What are the responsibilities and job description for the Administrative Assistant position at Goins Sweitzer Engineers and Consultants?
Administrative Assistant
Location: Newland, NC
About Us
Goins Sweitzer Engineers and Consultants is a transportation-focused consulting firm offering construction management solutions to our clients’ infrastructure project needs through the delivery of responsive, high-quality construction and engineering inspection (CEI), contract administration, construction materials management, risk assessment, and specialized program management consulting services.
We value relationships, quality service, and continuous growth and improvement. These values are at the center of our field-focused, employee-centric culture, and we believe they're foundational to raising the tide in construction management and CEI services, for both our clients and our employees.
We're looking for passionate people who share our commitment to quality construction, an elevated construction management experience, and both personal and professional development. If this sounds like you, we invite you to apply and look forward to getting to know you!
Job Description
We are seeking a motivated and detail-oriented Administrative Assistant to join our team of construction professionals. In this role, you will be responsible for:
- Developing documents/reports in various software to include Word, Excel, and other applications.
- Providing written and verbal responses to various clients, both internal and external
- Tracking/maintaining project records.
- Maintaining files in a defined filing system
- Assisting managers in various administrative duties throughout an office environment
- Answering and directing phone calls and providing professional customer support
The ideal candidate will have experience in administrative duties, be able to perform the above tasks with limited guidance or supervision, and be comfortable working in a fast-paced, safety-conscious environment.
Minimum Qualifications
- 3-5 years of previous administrative or clerical experience in an office setting
- High school diploma or equivalent (GED)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Accounts Payable/Receivable Experience, preferably with SAP software knowledge
- Willingness to learn new software (e.g. Ariba) and adjust to changing office procedures
- Capable of handling multiple tasks and projects simultaneously in an environment which may be fast paced
- Strong organizational skills, with ability to prioritize tasks and meet deadlines
- Ability to identify potential problems, proactively resolve when able, and escalate when necessary
- Positive attitude, professional demeanor, punctuality, and the ability to work well both independently and as part of a team
- Excellent communication and interpersonal skills, including ability to draft professional emails and correspondence
- Valid driver’s license and favorable driving record
- Applicants must undergo a background check
Preferred Qualifications
- Associate's Degree or coursework in business administration
Benefits
- Competitive salary based on experience
- Health, dental, vision, life, and disability insurance plans
- Retirement savings plan with company match
- Generous personal time off (PTO) policy
- Paid holidays
- Opportunities for professional development and training
- Collaborative and inclusive work environment
- The opportunity to contribute to critical transportation projects that enhance North Carolina's infrastructure
Goins Sweitzer Engineers and Consultants is an equal opportunity employer, committed to promoting diversity and fostering an inclusive workplace.
Applicants must be authorized to work for ANY employer in the United States. We are currently unable to sponsor or take over sponsorship of an employment Visa.
