What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Golden Heartwood Tree Service?
Job Overview
We are seeking a highly organized and proactive Receptionist/Administrative Assistant to join our team. This role is essential in providing administrative support and ensuring the smooth operation of our office. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Duties
- Greet visitors and clients warmly, ensuring a positive first impression of the company.
- Manage calendar appointments, scheduling meetings, and coordinating logistics for internal and external events.
- Perform data entry tasks accurately and maintain organized filing systems for easy access to information.
- Assist with administrative duties such as preparing documents, reports, and correspondence as needed.
- Handle front desk responsibilities including answering phone calls, responding to inquiries, and directing calls appropriately.
- Utilize QuickBooks for basic accounting tasks and office management functions.
- Support team members with various projects and tasks as assigned, acting as a personal assistant when necessary.
- Maintain office supplies inventory and place orders when necessary to ensure the office runs smoothly.
- Utilize Google Suite applications for document creation, collaboration, and communication.
Requirements
- Proven experience in an administrative or receptionist role is preferred.
- Proficiency in calendar management and office management practices.
- Familiarity with QuickBooks is a plus but not mandatory; willingness to learn is essential.
- Strong data entry skills with attention to detail for maintaining accurate records.
- Excellent verbal and written communication skills to interact effectively with clients and team members.
- Ability to multitask and prioritize responsibilities in a busy office environment.
- Proficient in Google Suite applications (Docs, Sheets, Drive) for document management and collaboration.
- A positive attitude with a customer service-oriented mindset is crucial for this role.
Join our team as a Receptionist/Administrative Assistant where you can contribute to our success while developing your professional skills in a supportive environment!
Job Type: Full-time
Pay: $19.27 - $22.61 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Relocation assistance
- Retirement plan
Schedule:
- Day shift
Work Location: In person
Salary : $19 - $23