Accounting Specialist (strong AP focus)

Job Title: Accounting Specialist (strong AP focus)

Location: Emeryville, CA (Hybrid: 3 days in office, 2 days remote)
Salary Range: $70,000 - $80,000 (may slightly stretch if bring legal industry experience)

Job Description:

We are seeking an Accounting Specialist with a primary focus on Accounts Payable (AP) to join our legal firm client in Emeryville, CA. This role involves high-volume invoice processing, primarily handling payables related to settlements and trials. The ideal candidate will have experience in the accounting functions of a law firm and be proficient in QuickBooks and Excel.

Key Responsibilities:

• Accounts Payable (90% of the role):
• Process a high volume of invoices, including those for settlements, trials, and various other expenses.
• Manage Concur expense reimbursements and credit card reconciliations.
• Process check requests for court payments.
• Handle payables related to co-counsel partnerships, including revenue splits and proper coding of funds.
• Apply receipts to funds instead of operating accounts.
• Perform occasional cost reporting.
• Ensure accurate data entry in QuickBooks.
• Accounts Receivable (10% of the role):
• Handle minor aspects of collections related to co-counsel partnerships.
• Additional Responsibilities:
• Assist with occasional audits, preparing documents for the external CPA.
• Collaborate with attorneys, staff, and senior accountants for check requests and other accounting needs.
• Provide support to the Operations Manager and respond to senior accountants' requests.

Requirements:

• Non-negotiable Skills:
• Proficiency in QuickBooks.
• Strong knowledge and use of Excel (manipulating large data downloads from vendors, managing spreadsheets).
• Preferred Experience:
• Experience working in a law firm, understanding legal language and nuances of invoices.
• Familiarity with Concur for expense management.

Benefits:

• Competitive salary with additional stipends for home internet, mobile phone, and wellness.
• 15 holidays, 15 days of PTO, increasing to 20 days after the first year.
• 401(k) with match.
• Comprehensive health benefits.
• A hybrid work schedule with a provided work laptop.
• Family-oriented firm with a strong emphasis on work-life balance.
• Opportunities for continued education and professional development.
• Low turnover and a supportive working environment.

Hiring Process:

• Two interviews, followed by a reference and background check.