What are the responsibilities and job description for the Administrative Assistant position at Goldman Equipment?
JOB SUMMARY: This position carries the responsibility of various office activities within the dealership location including the reception area, accounting tasks, mail, customer records and other paper and electronic files. Familiar with accounting processes in order to properly handle incoming accounts payables and accounts receivable. Display positive, cheerful attitude while greeting and directing customers and visitors. This position does require multi-tasking, must maintain a degree of confidentiality, and meet deadlines.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Handle multi-line telephone system, directing calls and taking messages
- Greet general public entering the store and provide directions or information as required.
- Organize and maintain customer records and files.
- Assist in daily cash reconciliations.
- Prepare bank deposits when required.
- Post payments to the customer’s accounts receivable as needed.
- Code, scan, and email accounts payable invoices for payment processing.
- Reconcile monthly vendor statements to clear any outstanding, unpaid invoices or deduct any outstanding credits owed.
- General clerical office duties.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Other duties and projects as may be assigned or re-assigned from time to time.
SPECIAL REQUIREMENTS:
- Prompt and regular attendance
- Display Positive Energy
- Valid Driver’s License
- Must be able to multi-task
