What are the responsibilities and job description for the Administrative Services Manager - Greenville Area Hybrid position at Goldstone Partners, Inc.?
Chord Design Studio is a growing architecture firm dedicated to creating innovative, sustainable spaces that inspire and delight. Our team of architects and designers collaborate on a wide range of projects, from commercial new build and tenant finish to single-family residential, pushing the boundaries of design excellence. We are committed to creating an environment focused on equality, inclusion, empowerment, and respect. We hire great people from a variety of backgrounds, skills and views – sound like you?
We Value: Balance, Transparency, Innovation
You are a key component of our fast-growing firm! We have lots of moving parts and need someone to help us keep the office running at full steam. You have at least 3 years of experience in an engineering, architectural, or construction firm, so you understand business operations and the importance of maintaining meticulous records. You thrive in a role where you get to do a little of everything – office administration, accounting, people operations - you get the idea. If you are looking for a new challenge where you can be part of a growing team, let’s talk!
You Value: Purpose, Opportunity, Visibility
How you’ll spend your day:
- Managing and organizing the day-to-day operations, ensuring things are running efficiently
- Greeting clients, scheduling meetings, and maintaining a well-stocked office
- Facilitating onboarding of new employees, including software and computer setup, benefits enrollment and administration
- Setting up projects in our ERP, maintaining electronic project files, tracking budgets, contract administration, and updating the status reports regularly
- Performing light accounting– A/P, A/R, reconciliations and payroll adjustments
- Reconciling progress billing components and reviewing all invoices before submission to the client
- Making sure the team has everything they need to get their jobs done – anticipating their needs, listening for potential obstacles, and clearing them in advance
- Contributing to a positive and enriching culture - planning events, celebrating milestones, getting us out of the office occasionally to enjoy some downtime
- Jumping in to help wherever you can to maintain an effective organization where everyone can focus on their strengths!
What you bring to the table:
- 3 years of experience as an office manager in a services, engineering, architectural, or construction firm – your SDA membership will catch our attention
- Technically savvy with a superior command of MS Office and project tracking software – we use Deltek Vantagepoint
- Advanced competency with Excel and an eagle eye for data accuracy
- Excellent communicator who understands that active listening is the key to good communication
- Brilliantly organized, resourceful, and self-directed
- Ability to thrive in a collaborative, busy office, balancing multiple and simultaneous projects
- Strong work ethic, attention to detail, and pride of ownership!
- Willing to meet in person once a week in Greer or Greenville
What you’ll enjoy when you join us:
- Competitive salary based on experience
- A nice suite of benefits and hybrid work arrangement
- An incredibly committed team of professionals to hang out with
Goldstone Partners is helping this successful, growing firm find seasoned pros to join us. Applications welcomed from US Citizens and Green Card holders only.
