What are the responsibilities and job description for the Benefit/ Payroll Assistant position at Good Shepherd Health Care?

Overview :

Medical, Dental & Vision Benefit premiums paid by Employer!

Definition of Position :

The Payroll and Benefits Assistant is responsible for providing support to Payroll Assistant Manager and Benefit Specialists by carrying out administrative tasks such as : 1) Assisting in the preparation and processing of biweekly and monthly payrolls. 2) Verifying accuracy of employee data and preparing reports on payroll activities. 3) Responding to employee inquiries regarding their pay and taxes. 4) Recording, verifying and reconciling payroll related information. 4) Calculating and processing on-demand payroll checks. 5) Processing daily reports from various programs. 6) Provides secretarial support for the Payroll and Benefit Specialists. 7) Maintains organized and accurate employee records. 8) Maintains the integrity and confidentiality of payroll files and records.

Responsibilities : Essential Functions

Payroll Assistant Functions :

Process Payroll : Accurately prepare and process payroll for all employees, including calculating wages, overtime, deductions, and taxes.
Payroll Compliance : Ensure compliance with federal, state, and local payroll regulations, including tax filings and reporting.
Maintain Payroll Records : Keep accurate records of employee payroll information, such as earnings, deductions, and tax withholdings.
Resolve Payroll Issues : Address and resolve any discrepancies or issues related to payroll, such as underpayments, overpayments, or missed payments.
Process Employee Changes : Update payroll information for new hires, terminations, promotions, and other employee status changes.
Assist in preparing and distribute year-end tax documents such as W-2s.

Benefit Assistant Functions :

Manage Benefits Programs : Administer employee benefits programs, including health insurance, retirement plans, life insurance, and other benefits.

Employee Enrollment : Coordinate and assist with the enrollment of employees in benefit programs during onboarding, open enrollment, and life event changes.

Benefits Compliance : Ensure compliance with laws and regulations related to employee benefits, such as the Affordable Care Act (ACA) and the Employee Retirement Income Security Act (ERISA).

Coordinate with Vendors : Work with third-party benefit providers and vendors to manage plan details, payments, and employee inquiries.

Provide Employee Support : Serve as a resource for employees with questions or concerns about their benefits, and assist them with claims and disputes

Professionalism

Represents GSHCS in a professional manner while performing job duties for patients / families, physicians, visitors and / or other staff members as evidenced by appropriate language, dress, and conduct.

Participates in the Performance Improvement Process. Maintains quality and efficiency standards as set by immediate supervisor and makes recommendations for improvements.

Participates in activities which promote professional growth and self-development. Attends pertinent in-services, departmental and other meetings as requested by immediate supervisor.

Adheres to GSHCS professional dress code.

Problem Solving / Critical Thinking :

Identifies work-related problems with possible solutions and implements solution(s) when appropriate.

Maintains a constant awareness of the legal aspects of position and demonstrates this in decisions related to job performance issues.

Procedures, Processes, and Skills :

Maintains knowledge of Human Resource principles, practices, standards, and laws and demonstrates knowledge in accordance with GSHCS policies and procedures.

Safety :

Maintains and demonstrates a thorough knowledge of departmental and hospital safety

Qualifications : Education

High School diploma required.

Experience

Prior payroll / benefit experience desired.

Physical Requirements

Standing / walking 10% of the time; sitting 90% of the time; lifting and carrying 10% of the time and able to carry up to 20 pounds. Pushing / pulling 5% of the time; bending, stooping, twisting 5%. of the time; reaching and handling 5% of the time. Climbing stairs 5% of the time (Elevator available).

Hearing : within normal limits with or without use of corrective hearing devices.

Vision : adequate to read 12-point type with or without use of corrective lenses.

Must be able to verbally interact with staff, clients and the public.

Manual dexterity of hands / fingers for writing, computer input.

Denotes essential function)

Working Conditions

Remote

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Benefit/ Payroll Assistant

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