Parish Secretary

Good Shepherd Parish of Ubly

TITLE: Parish Secretary

SUPERVISOR: Pastor STATUS: Full-Time, Non-Exempt, Hourly

GENERAL DESCRIPTION

The secretary for Good Shepherd Parish provides a welcoming extension of the evangelization efforts of the faith community, while assuming the clerical, administrative, and organizational support to the staff, parishioners, and community.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide exceptional hospitality in greeting guests and provides assistance to their needs

• Answer the telephone, take messages, and respond to requests in a timely manner

• Review and respond to emails

• Collect mail, review and/or distribute as needed

• Order office and church supplies and distribute

• Maintain and prepare all parish records and sacramental records

• Work with Sextons on cemeteries and keep all records

• Handle parish hall rentals & schedules

• Maintain parish calendar

• Perform other duties as assigned by the Pastor

ACCOUNTABILITY & COLLABORATIVE RELATIONSHIPS

• Position reports to Pastor

• Maintain professional work relationships with parish staff and volunteers

• Communicate and collaborate with the Pastor, bookkeeper, other staff members, and parishioners to facilitate an efficient operation of the Parish Office

• Adhere to federal and state labor laws and employment practices

QUALIFICATIONS & SKILLS

Education: High School degree required with additional education in office or business preferred.

Experience: A minimum of three years’ prior secretarial/office professional experience

Job Related Skills: Excellent verbal and written communications skills; ability to use standard office equipment with excellent computer skills (including knowledge of Microsoft Office and Excel); must have the ability to self-start, multi-task and prioritize projects; must be able to work independently without supervision

Interpersonal Skills: The ability to work with others in a collaborative team environment. Ability to maintain confidentiality and high standards of honest and ethical behavior.

Language skills: Ability to read and comprehend simple instructions, write short correspondence, and memos. Ability to effectively communicate with business partners/agents, parishioners, staff, and other employees of the Diocese.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

WORKING CONDITIONS

• Hours of Work: Typical work schedule is during normal business hours; evening and weekend availability as needed.

• Nature of Work: Work environment is primarily in an office setting where the employee is required to do extensive computer work. Employee is expected to walk, talk, reach, stand, sit, hear, and use repetitive motion of hands and feet, and may be required to lift up-to 15 lbs.

• Valid Driver’s License is required.

• Regular, reliable attendance is required.

ADDITIONAL REQUIREMENTS

• Attend the Diocese of Saginaw Safe Environment training for new hire employees within the first 30 days of hire.

• Successful completion of criminal background check; pre-employment physical and drug screening may also be required. Additional skills testing and validation may also be required.

• Practicing Catholic in good standing preferred or, an individual who possesses a basic understanding of the teaching and traditions of the Roman Catholic Church and has a sound working knowledge of the Catholic faith and Church hierarchy.

Job Type: Full-time

Benefits:

• Employee assistance program
• Health insurance

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Work Location: In person