Secretary

Job Title:

Full- or Part-Time:

Exempt or Non-Exempt:

Hourly Rate:

Department:

Job Description:

JOB SUMMARY: To provide secretarial support to the Osher Lifelong Learning Institute/Center for Adult Learning.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for data entry, including registrations for classes, trips and memberships.
• Print reports as requested, including mailing lists, sign-in sheets, nametags, etc.
• Answer the phone and greet visitors to provide service as needed with the highest level of customer service.
• Assist with instructor equipment and material needs.
• Develop spreadsheets for each long-term trip to track participant information and payments, and maintain the OLLI class database.
• Enter OLLI classes and events into the R25 database.
• Maintain continuity among work teams.
• Contribute to team efforts by accomplishing related results as requested.
• Provide back up support for office projects and routine office procedures when necessary.
• Other duties as assigned.

SUPERVISION RECEIVED:

Supervision is received from the Manager, Osher Lifelong Learning Institute.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Two years of job-related clerical experience.
• Strong oral, written, telephone, and interpersonal communication skills.
• Excellent spelling, grammar, punctuation, and basic math skills.
• Demonstrated customer service orientated attitude.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and possess the ability to learn new or specialized software quickly.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Experience and ability to positively interact with diverse student populations and groups.
• Ability to work independently or as a member of a team, with minimal supervision.
• Ability to organize and prioritize daily activities and expedite workload under occasional time pressure.
• Ability to handle differing, non-routine work situations based on standard procedures and policies.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline specific terminology.
• Ability to perform the essential duties of the position with or without accommodation

WORKING CONDITIONS:

Duties are generally performed inside and not exposed to adverse conditions.

The above reflects the general details considered necessary to describe the essential functions of the job, and shall not be construed as an exhaustive statement of duties, responsibilities, or requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Req 1894

About SVSU:

Saginaw Valley State University is a comprehensive university with more than 100 programs of study for its roughly 7,000 students. Located on a suburban campus in Michigan’s Great Lakes Bay Region, SVSU is committed to a supportive and empowering environment for students, faculty and staff. For eight consecutive years, SVSU has been recognized as a “Great College to Work For” (2016-2023).

SVSU emphasizes undergraduate teaching and learning, and community-based research. SVSU earned the Community Engagement classification from the Carnegie Foundation for the Advancement of Teaching, a distinction achieved by only 7 percent of U.S. colleges and universities. By their senior year, 84 percent of students have engaged with community employers and agencies in internships, field placements or some other component of their academic preparation.

SVSU is establishing itself as a leader in STEAM education for the Great Lakes Bay Region, partnering with businesses, foundations and school districts to improve students’ performance in math, science and the arts at the middle school, high school and university levels.

More than 70 percent of SVSU freshmen live on campus in student housing that has been rated No. 1 among public universities in the U.S. (2018-2023). SVSU fields 19 varsity sports at the NCAA Division II level. The average class size is 23 students. For more information, please visit our website , http://www.svsu.edu .