HR Specialist

HR Specialist

GENERAL DESCRIPTION:  Responsible for assisting HR professionals in various aspects of the employee recruitment process, personnel compliance and management in order to meet the needs of the organization.

ESSENTIAL JOB FUNCTIONS:    (NOTE:  Qualified persons with disabilities are encouraged to apply.  Reasonable accommodation will be made.)

 1.        Recordkeeping for annual compliance reports, to include applicant and employee  demographics, promotions, transfers, new h               hires and terminations.

             2.        Record keeping for Incident and Injury reporting and Worker’s Comp. to include electronic filing of claims, and annual                                    required OSHA/BLS filing.

             3.        Provide backup for the recruitment function, including background checks, posting job openings, application tracking and                                notifying hiring managers of applicants. 

             4.        Mail exit interviews to terminated employees and track resulting information.

             5.        Reach out to new employees during their first 30-60 days of employment for a check-in call to see if they need help with                                  anything and to evaluate their satisfaction with the job.

              6.        Revise policies and procedures, and job descriptions, as directed by the VP of Organizational Development or executive staff                           so as to be in compliance with CARF standards and best practices.

              7.        Track HR metrics on how long it takes to fill job openings and cost to fill.

              8.        Create and update HR process manuals specific to essential job functions.

              9.        Coordinate annual vaccination clinics for all Goodwill locations.

             10.       Post job openings, as requested, for all Goodwill locations, utilizing Workforce Development, social media, and various                                   websites and other appropriate agencies.

              11.       Perform pre-employment, post-accident, and random drug testing as needed.

              12.       Notify supervisors of 90-day and annual reviews.  Ensure all reviews are completed in a timely manner.

              13.       Update required training records and ensure they are electronically saved in the system.

              14.       Assist with input (and delete as appropriate) authorized drivers into gas card database so that employees may use the                                          company’s gas credit cards.

 15.       Assist with the tracking of safety documentation.  Coordinate with the Facilities Manager to ensure inspections, quarterly                     vehicle safety audits and drills are being conducted. 

16.       Assist in monitoring and auditing labor law regulations and ensure all locations display required labor postings.

17.       Perform work activities in conformance to Goodwill values, immediately report any wrongdoing (unethical/improper conduct,              fraud, fiscal mismanagement, etc.), embrace and support diversity, and encourage and support others to do the same.

18.       Perform other duties as assigned.

STAFF PERSONS SUPERVISED:   None

Qualifications

EDUCATION, TRAINING AND EXPERIENCE:

 1.        High school diploma or GED.  Relevant post secondary course work preferred.

 2.        Minimum 1 year successful work experience in an HR Department

 2.        Proficient in word processing techniques, experience in designing and formatting reports and forms, skilled in Microsoft                      Word, Excel, and. PowerPoint.

 3.        Knowledgeable of HIPAA requirements preferred.

 PHYSICAL REQUIREMENTS OF THE ESSENTIAL JOB FUNCTIONS:

 1.        Good manual dexterity/motor coordination.

 2.        Normal hearing required for conversation, telephone use and emergency information systems.

 3.        Visual acuity, depth perception and field of vision within normal range.

 4.        Must have the physical stamina to work at least 8 hours a day and ability to perform routine tasks.

 5.        Must be independently mobile on all surfaces and situations and able to move safely about work area.

OTHER REQUIREMENTS OF THE ESSENTIAL JOB FUNCTIONS:

              1.         Demonstrate ethics that are above reproach by consistently making decisions that prioritize integrity, transparency, and                                      accountability.

              2.         Ability to participate in decision making/make decisions using standards that can be measured or checked and solve                                          problems as they arise.

  3.         Must be able to handle multiple projects/tasks, be flexible and change routine in a positive manner.

  4.         Should have an outgoing personality and possess good people/communication skills.

  5.         Possess strong organizational skills and ability to work within precise limits or standards of accuracy.

  6.         Ability to maintain strict confidentiality.

  7.         Possess excellent customer service skills and be able to work with people in all levels of the organization.

HOURS:  Full time (40 hours) Weekdays Monday through Friday 7:30 a.m. to 4:30 p.m.

JOB CLASSIFICATION:  Non exempt