Payroll Coordinator

Job Description

Job Description

SUMMARY :

Under the guidance of the Total Rewards Manager, the Payroll Coordinator will play a vital role in managing payroll operations for Goodwill of the Finger Lakes. This position calls for a detail-oriented and organized individual with hands-on experience in ADP, ensuring seamless payroll processing while adhering to all applicable laws and regulations.

The ideal candidate will possess a solid background in payroll administration, taking charge of maintaining precise payroll records and promptly addressing employee inquiries. With responsibility for payroll for over 700 employees, the Payroll Coordinator must be dependable and adaptable in a dynamic work environment, demonstrating a high level of professionalism, integrity, and confidentiality.

This role demands exceptional communication abilities and the capability to juggle multiple priorities effectively. The successful candidate will leverage problem-solving, mathematical, and organizational skills to meet stringent deadlines. Key responsibilities include executing payroll in alignment with Goodwill of the Finger Lakes policies, calculating salary adjustments, processing off-cycle checks, and ensuring accurate accounting and reporting of payroll data. Join us in this crucial role, where your expertise will directly impact the financial well-being of our dedicated team!

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Payroll Coordination :
• Administers payrolls and maintains knowledge in accordance with Goodwill of the Finger Lakes policies, procedures, and statutory / regulatory requirements.
• Calculates salary adjustments, overpayment, leave payments, researches and analyzes discrepancies, and processes appropriate corrections.
• Calculates and processes off-cycle checks as requested.
• Ensures accurate accounting and reporting on all payroll-related data and maintains payroll integrity through multiple reports and data analysis.
• Prepares and maintains various payroll, financial, and statistical records to calculate and process accurate payroll transactions.
• Performs difficult or complex financial support work by reviewing and reconciling varied reports, and related data.
• Responds to requests and maintains varied spreadsheets, reconciliation reports and information including reviewing payroll data and documents for inefficiencies and errors.
• Ensures departmental payroll records and transactions related to payroll, data uploads, deductions, overpayments, leaves, tax withholding, retro pay, and extra compensation.
• Audits time and labor transactions to determine appropriateness and accuracy of time reporting and reporting codes for days / hours worked ensuring compliance with Goodwill policies.
• Audits rejected hours for inactive employees and determines if hours are appropriate, works with timekeepers to close entries and pay individuals that require payment.
• Reviews complex calculations for blended overtime rates for individuals with multiple employment records.
• Research leaves accrual discrepancies and updates time and labor with corrections.
• Produces unapproved time report and contacts timekeepers to approve prior to the production payroll.
• Audits employee transfers to determine if vacation or other payouts are due based on employee’s eligibility.
• Trains and assists timekeepers on time and labor approval (review, changes, exceptions, scheduling, and reporting).
• Maintains employee information database, such as address changes, social security numbers, arrears, overpayment deductions, federal and state tax withholding.

QUALIFICATION REQUIREMENTS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE :

Associate’s degree and / or a minimum of three years of payroll experience required. Experience with payroll tax preparation and local state and federal laws.

ADP experience preferred

LANGUAGE SKILLS :

Strong ability to read, analyze and interpret general business periodicals, professional journals, technical procedures and governmental regulations at a high level. Produces professional reports, business correspondence, and proposals. Presents information in a professional manner and responds to questions from groups of managers, personnel, board members, and the general public.

MATHEMATICAL SKILLS :

Able to apply business, financial and budgeting concepts.

COMPUTER SKILLS :

Must have excellent computer literacy in the areas of spreadsheet, accounting, database, PowerPoint and word processing applications.

INTERPERSONAL and COMMUNICATION SKILLS :

Must possess excellent written and verbal communication skills and be able to develop and maintain a positive and friendly working relationship with all personnel while handling a multitude of diverse tasks. Must have a proven track record of strong and positive interpersonal relationships. Experience in developing relationships with all financial institutions (banking, insurance and investments) strongly desired.

REASONING ABILITY :

Able to define problems, collect data, establish facts, analyze and draw valid conclusions. Interprets an extensive variety of instructions and deals with several abstract and concrete variables simultaneously.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is routinely required to do computer keyboarding and / or generate other written communication and to be an effective verbal communicator.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.