Procurement Coordinator

The Procurement Coordinator maintains a complete inventory of all operational equipment, including purchase date, purchase price, useful life and replacement costs. This role plans, schedules, initiates, monitors, and documents the quality assurance of procurement and contract activities.  The Coordinator also assists in developing, implementing and monitoring comprehensive preventative maintenance programs for all facility and utility systems, operational equipment and motor vehicles.  This is an in-person role located at Goodwill SoCal's Los Angeles Campus.    Essential Duties & Responsibilities Maintains a complete inventory including purchase date, purchase price, useful life and replacement costs of all operational equipment such as, but not limited to; heating, ventilation, air conditioning and refrigeration equipment, hydraulic equipment, pneumatic equipment, refuse equipment, elevators and lifts, bale makers, ovens, griddles, etc.,  and all Company owned motor vehicles such as, but limited to; passenger vehicles, light duty pick-up trucks and light duty commercial vans at all Company locations. Assists the Operations Manager in developing, implementing and monitoring the Facilities Division's procurement process following the Company's purchasing policies. Purchases materials, goods, equipment and services for the Company by research, competitive bid, requests for proposal, catalogs, informal quotations and negotiations following established criteria and the Company's purchasing policies. Ensures purchases are competitive, accurate, on time and within budget. Reviews, approves and prepares purchase orders and other procurement documents. Ensures documents for all procurement activities are accurate.  Initiates contact with vendors to check on supplies, equipment, and service availability, invoices, purchase orders, and contracts. Assists the Operations Manager in developing, implementing and monitoring comprehensive preventative maintenance programs for all facility and utility systems, operational equipment and motor vehicles.  Plans and schedules daily, weekly, monthly, bi-monthly, quarterly, semi-annual and annual preventative maintenance activities in coordination with the Facilities Maintenance management team. Assures completion of assigned maintenance and repairs by monitoring work progress performed by Company staff and outside contractors/vendors. Completes and maintains logs including service records, work orders and other related documentation for all preventative maintenance activities.    Stays familiar with the Company's needs and maintains a complete and comprehensive vendor data base to meet those needsCreates accurate scope of work and materials list as needed for repairs, replacements, modifications, and/or improvements. Purchases supplies and ensures purchases are within budget. Maintains maintenance shop, vehicles and all other work areas clean and organized. Conducts self in a safe manner and reports all work injuries to self and others immediately.   Education & Experience 5 years of procurement or facility maintenance experience required. High school diploma or general education degree (GED) required. Associate’s degree (A.A.) or equivalent from two-year college or technical school preferred. Must have intermediate knowledge of computer programs in a Windows environment, including Word, Excel and Outlook. Experience with Contact Management Systems and Track It System.  Possess a valid driver's license and state‐required auto insurance. Required to travel several times per month (25 to 50% of the time). Ability to handle confidential information. Ability to work without supervision. Spanish / English bilingual preferred. Strong interpersonal communication skills shown by understanding, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others. Ability to relate well to people from diverse backgrounds and with disabilities. High standards of integrity, honesty, confidentiality and ethical conduct. Drug Screen, Background, MVR, Live Scan Required.

Salary : $25 - $30