What are the responsibilities and job description for the Business Office / Carrick Glen position at Goodworks Unlimited?
BUSINESS OFFICE
WORK HOURS: Monday – Friday 7:30am – 4:30pm
As the Business Office, you will be responsible for collecting invoices, paying bills, and other administrative duties assigned in assisting the community under the direction of the Executive Director. You will also be responsible for the scheduling, hiring, training, budgeting, and other managerial responsibilities of the Front Office. Must be able to pass a 7 year Background Check and have a clear Motor Vehicle Record. Some weekend work may be required. We are an Independent Living Retirement Community.
General Office Duties
Answer telephone: handle inquiry calls and respond to residents’ requests as needed.
Support department heads and staff in implementing and organizing services for residents, families, and visitors.
Sort and distribute mail to residents and department heads.
Schedule and actually drive Residents to Medical or other appointments twice a week.
Perform varied secretarial duties for the Executive Director, including but not limited to screening calls and taking messages, typing routine and non-routine correspondence from notes or verbal instruction.
Maintains office & housekeeping supplies and equipment. Performs price comparisons and checks orders as received.
Will supervise, train and evaluate Front Office (weekend shift) & Housekeeping staff (3 PT)
Attend and participate in facility meetings and in-service training sessions.
Must enjoy working with the elderly and be able to accept constructive criticism. Must maintain a professional appearance.
Human Resources
Assists with job applicants and new hire paperwork processing. May screen applicants for the manager.
Serve as worker’s compensation coordinator including the maintenance of OSHA reporting requirements.
Maintain confidentiality regarding residents, staff, and company information.
Accounting Functions:
Maintains a complete and systematic set of financial records for business transactions at the community.
Maintains accounts payable (AP) and accounts receivable (AR). Inputs cash receipts, and additional transactions into the accounts receivable system (Check Builder Pro 3).
Maintains all vendor (AP) invoice files, tracks delinquent payments, and reconciles vendor statements.
Balances monthly spend downs (excel spreadsheet), verifies data, adjusts for errors and posts to proper accounts at month end.
INTERPERSONAL SKILLS:
Demonstrates active listening techniques, gains support through effective relationships, treats others with dignity and respect and seeks feedback.
Develops and maintains a good working relationship and cooperative attitude with interdepartmental personnel, as well as other departments within the community. Must have patience, cheerful disposition, and enthusiasm.
BENEFITS: offers a comprehensive benefits program, which includes medical insurance, dental insurance, vision insurance, life insurance, and paid time off. Eligible for Monthly Safety & Yearly Staff Bonus programs. Includes free Lunch meal.
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WORK HOURS: Monday – Friday 7:30am – 4:30pm
As the Business Office, you will be responsible for collecting invoices, paying bills, and other administrative duties assigned in assisting the community under the direction of the Executive Director. You will also be responsible for the scheduling, hiring, training, budgeting, and other managerial responsibilities of the Front Office. Must be able to pass a 7 year Background Check and have a clear Motor Vehicle Record. Some weekend work may be required. We are an Independent Living Retirement Community.
General Office Duties
Answer telephone: handle inquiry calls and respond to residents’ requests as needed.
Support department heads and staff in implementing and organizing services for residents, families, and visitors.
Sort and distribute mail to residents and department heads.
Schedule and actually drive Residents to Medical or other appointments twice a week.
Perform varied secretarial duties for the Executive Director, including but not limited to screening calls and taking messages, typing routine and non-routine correspondence from notes or verbal instruction.
Maintains office & housekeeping supplies and equipment. Performs price comparisons and checks orders as received.
Will supervise, train and evaluate Front Office (weekend shift) & Housekeeping staff (3 PT)
Attend and participate in facility meetings and in-service training sessions.
Must enjoy working with the elderly and be able to accept constructive criticism. Must maintain a professional appearance.
Human Resources
Assists with job applicants and new hire paperwork processing. May screen applicants for the manager.
Serve as worker’s compensation coordinator including the maintenance of OSHA reporting requirements.
Maintain confidentiality regarding residents, staff, and company information.
Accounting Functions:
Maintains a complete and systematic set of financial records for business transactions at the community.
Maintains accounts payable (AP) and accounts receivable (AR). Inputs cash receipts, and additional transactions into the accounts receivable system (Check Builder Pro 3).
Maintains all vendor (AP) invoice files, tracks delinquent payments, and reconciles vendor statements.
Balances monthly spend downs (excel spreadsheet), verifies data, adjusts for errors and posts to proper accounts at month end.
INTERPERSONAL SKILLS:
Demonstrates active listening techniques, gains support through effective relationships, treats others with dignity and respect and seeks feedback.
Develops and maintains a good working relationship and cooperative attitude with interdepartmental personnel, as well as other departments within the community. Must have patience, cheerful disposition, and enthusiasm.
BENEFITS: offers a comprehensive benefits program, which includes medical insurance, dental insurance, vision insurance, life insurance, and paid time off. Eligible for Monthly Safety & Yearly Staff Bonus programs. Includes free Lunch meal.
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