What are the responsibilities and job description for the Team Coordinator position at Gordon Brothers Group LLC.?
Description
This is an all-encompassing role for an ambitious individual willing to be at the centre of a growing and dynamic business line. We are keen to hear your ideas and will be working together to shape this role. You will be based in our London office 3 days a week, providing support primarily to the Real Estate Team, with secondary support to the Managing Director, Head of Lending and Transactions EMEA and the Managing Director, Lead Transaction Counsel, EMEA & APAC.
Works flexibly as a member of the team in the office to deliver the following:
- Complete letters, reports, presentations, invoices, conflicts checks and related documentation with accuracy and speed using the appropriate IT package for the job, Word, Excel, PowerPoint.
- Proof reading and correcting spelling, grammar and formatting of reports before submission to clients. Cross checking facts and figures in various reports and appendices to ensure correct and consistent presentation of the report.
- Maintain file records databases and archive material (hard copy and electronic) in efficient order. Ensure all information is stored securely but available to relevant members of staff.
- Raise and send out asset invoices / fee invoices / opening cases on NetSuite / liaising with Finance in respect of realisation paperwork.
- Assist with sales by preparing marketing collateral and assisting with sales process: dealing with enquiries, managing databases, managing mailshots; monitoring cash receipts into our bank accounts / liaising with staff on site / dealing with buyer’s invoicing queries such as invoice amendments / telephone calls coming into London’s switchboard.
- Assist internal clients (Real Estate team, Lending & Transactions team and Legal team) with queries, and respond in a professional and timely manner.
- Use email effectively to support the team in delivery of business objectives.
- Maintain work and engagement records through Excel databases, Epona and Salesforce.
- Process initial NDA requests and associated documents through company systems. Speak to various third-party representatives to obtain real estate related information.
- Provide administrative assistance to the Senior Director, Real Estate and broader Real Estate team as well as the Managing Director, Lead Transaction Counsel, EMEA & APAC. and the Managing Director, Head of Lending and Transactions EMEA, including calendar management, travel arrangements and venue booking, event arrangements management, preparing and processing expense claims.
- Assisting the Legal Team with all consultant contracts, by adding all consultant details on a tracker. Upload documents onto DocuSign for signature once approved.
- Assist with management of law firm onboarding (including responding to KYC/AML information requests) and invoicing.
- Assist in chasing overdue invoices and monitoring for their receipt.
- Coordinate internal and external meetings, along with the production of meeting agendas and supporting materials, as necessary.
- Cover for other members of the Administration team when necessary (e.g. during annual vacation, sick leave absence etc.).
- Assist in ad-hoc projects as required.
Knowledge, Skills & Abilities:
- Knowledge of Microsoft office package as an advanced user of all applications (in particular, Word, Excel, PowerPoint).
- Ability to maintain strict client confidentiality is essential.
- Possess relentless attention to detail and impeccable organisational skills.
- Thrive in a fast-paced, entrepreneurial culture and manage multiple and shifting priorities.
- Proactive attitude and able to take initiative and offer ideas.
- Demonstrate excellent verbal and written communication skills.
- Demonstrate ability to prioritise based on importance of deadlines.
- Ability to form effective working relationships within the business at all levels and with clients.
- Dynamic and energetic approach, comfortable dealing with several conflicting deadlines and variety of tasks.
- Good with process management and following a set out approach, using templates and able to apply logical thinking.
- Fast learner who enjoys being challenged and doing new things.
- Touch typing skills would be a plus.
Education & Experience:
- Level 2 qualifications.
- 2-4 years of relevant experience within a fast-paced financial or professional services organisation in an administrative / secretarial / project coordinating role.
- Experience of performing successfully under pressure and in a fast-paced environment.
- Some experience of managing process / projects.
- Experience of handling client queries.
About Gordon Brothers:
Since 1903, Gordon Brothers has maximized liquidity through realizable asset value by providing the people, expertise and capital to solve business challenges. Our solutions-oriented approach across asset services, lending, financing and trading gives clients the insights, strategies and time to optimize asset values throughout the business cycle. We work across the full spectrum of assets globally with deep expertise in retail, commercial, industrial, brands and real estate. We are headquartered in Boston with over 30 offices across North America, Europe, the Middle East and Africa, and Asia Pacific.
Gordon Brothers is an Equal Opportunity Employer
Gordon Brothers offers a competitive total compensation package including base salary and incentive plan, benefits allowance and more.
Gordon Brothers is an equal opportunity employer and strongly supports diversity in the workplace. This Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.
It is the policy of Gordon Brothers to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
In compliance with the Equality Act 2010, please contact the Human Resources department if you have a disability and need reasonable accommodation with any part the application process. Requests will be considered on a case-by-case basis.