Bookkeeper/Office Support Specialist

Gordon Elwood Foundation

Bookkeeper/Office Support Specialist

Location: 670 Superior Court, Suite 108, Medford, Oregon

Job Type: .80 FTE (32 hours per week with the possibility of additional hours)

Salary: $24.70 – $28.60 per hour, Depending upon Experience

Schedule: Monday – Friday (flexible hours and hybrid schedule offered)

Benefits Offered: Health Insurance, Health Savings Account, 401K Plan, Paid Time Off (vacation, sick/wellness, and holidays), and professional development opportunities.

Job Summary

The Gordon Elwood Foundation seeks an experienced bookkeeper who thrives in a small team environment and aligns with the foundation’s values. The ideal candidate is self-motivated and open to additional responsibilities supporting the foundation’s mission. Approximately 75% of the time is allocated to bookkeeping responsibilities and 25% to other office/program support. The ideal candidate is detail-oriented, organized, and has strong communication skills. Under the guidance of the Executive Director, this position helps ensure fiscal responsibilities are met and works collaboratively to enhance the foundation’s impact in various arenas.

About the Foundation

The Gordon Elwood Foundation has evolved into a small, passionate “change-making and grantmaking” organization serving Jackson, Josephine, Curry, and Klamath counties. Our mission has allowed us to be flexible and nimble: We invest in youth, individuals, families, and communities in southern Oregon. Over the past 25 years, the foundation’s founding and current board of trustees, grant committee members, and staff have built a culture of long-lasting relationships and ongoing learning. We proudly offer a healthy, balanced work environment that prioritizes the well-being of employees, foundation members, and community partners.

Bookkeeping Responsibilities

· Manage Accounts Payable and limited Accounts Receivable

· Reconcile bank and investment statements, complete journal entries, and prepare financial statements

· Process bi-weekly payroll for foundation and other collaborative program(s)

· Process payroll and tax deposits and payments and prepare quarterly and year-end reports

· Analyze and prepare cash flow reports

· Support annual budget preparation

· Compile information and work with the foundation’s tax advisor to prepare annual tax returns

Additional Responsibilities

· Maintain office files, personnel records, service contracts, and policies

· Maintain general office maintenance and equipment issues

· Support collaborative work with planning, coordination, communications, and recordkeeping

· Other duties as assigned to further the foundation’s mission

Required Education and Qualifications

· High school diploma/GED with commensurate experience and/or certification in bookkeeping

· Associate or bachelor’s degree in business, accounting, or a related field (desired)

· Knowledge of Generally Acceptable Accounting Principles (desired)

· 1-3 years of related nonprofit and/or administrative experience

· Experience in QuickBooks and Microsoft 365 (Word, Excel, PowerPoint, and Outlook)

· Experience working with technology and online meeting platforms

· Strong customer service and team-oriented

· Well-organized and detailed oriented

· Ability to work independently and self-motivated

· Strong listening skills, interpersonal communication skills, and cultural agility

· Criminal background check required

Please email your cover letter, resume, and list of three professional references to Angela Durant, Executive Director, at office@gordonelwoodfoundation.org by February 28, 2025.

EQUAL OPPORTUNITY EMPLOYMENT

The Gordon Elwood Foundation does not discriminate based on race, religion, color, national origin, marital status, sexual orientation, gender identity, gender expression, age, ancestry, status as a protected veteran, physical or mental disability, medical condition, pregnancy, genetic information, or any other status protected under federal, state, or local law.

Job Types: Full-time, Part-time

Pay: $24.70 - $28.60 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Ability to Relocate:

• Medford, OR 97504: Relocate before starting work (Required)

Work Location: Hybrid remote in Medford, OR 97504

Salary : $25 - $29