Pro Player Pathway - Operations Manager

NJ/NY Gotham FC (“Gotham FC” or “the Club”) is a National Women’s Soccer League (“NWSL”) team representing New Jersey and New York. The team plays at Sports Illustrated Stadium in Harrison, NJ.

The Role

The Operations Manager will manage the Professional Player Pathway operations through facilitation

of daily administration, planning, and budget upkeep. This position will also be responsible for

Gotham FC’s 2nd team management of preseason, tournaments, home and away games, postseason logistics

and 1st team coordination.

Key Responsibilities

• Oversee management of day-to-day Gotham FC 2nd team operations
• Oversee and manage player and staff communications
• Maintain budgets for Gotham FC Professional Player Pathway operations, players, travel, and preseason
• Manage annual ID tournament / tryouts
• Maintain good standing with NWSL, USSF, and other national team federations
• Assist on vision and planning of future programing launch
• Manage new contracted and training players in and out of the market (visa appointments, flights, accommodations, etc.)
• Manage athlete and staff relocation in and out of market and oversee management of player housing and transportation
• Oversee management of U18 player communication and care

• Administrative:
• Be the main point of contact on payroll, compliance, and miscellaneous paperwork
• Act as liaison between front office and players and provide insight on club events
• Maintain good standing with the Parsippany Soccer Club facility usage agreement
• Processing and approving invoices and reimbursements
• Coding monthly credit card statements
• Monthly and end-of-year balance of each budget to inform future budget planning
• Alliance and 2nd Team:
• Manage 2nd team calendar as it relates to meetings, training times/locations, and reserving spaces as necessary by working with coaching staff and 1st team management staff
• Manage home and away game day operations, including securing facilities and overseeing visiting team logistics (home) and travel logistics, player care needs and game day ops (away)
• Coordinate with nutrition staff on daily team meals
• Coordinate home gameday operations including (team meals, parking list, referees, volunteers
• Coordinate with Talent ID Director an operation of Alliance programing
• General Operations:
• Manage the roster by writing new player contracts, loan agreements, invitation letters, 2nd team training agreement, submitting ITC requests.
• Support the Head Coach by:
• i. Maintaining calendar and coordinating internal/external meetings
• ii. Acting as a liaison between front office staff and Head Coach
• Support the Professional Player Pathway soccer operations staff by:
• i. Facilitating new staff onboarding process
• ii. Coordinating and tracking staff relocation and bonuses
  

Qualifications

• Be able to work under pressure for long hours
• Display superb organizational skills
• Be extremely diligent and meticulous
• Always have a back-up plan and remain adaptable
• Support the Gotham FC forward vision and community initiatives
• Help in creating a positive environment that reinforces a healthy club culture
• Maintain a positive attitude and professionalism
• Work with colleagues and maintain healthy relationships
• Share necessary information that you are aware of that could affect the club
  
  

Capability & Other Characteristics

• Ability to work non-traditional hours
• Legally authorized to work in the United States
  
  

Location:

This position is fully in-person, based at Gotham FC’s soccer operations office and practice facility, located in Whippany, New Jersey. Ability to attend all home games, all away games, and any mandatory events as necessary. A willingness to travel for other business-related needs, as they arise. Ability to work at the team’s business operations office in Jersey City, New Jersey, as needed. Gotham FC requires its associates to live in its market, that is, within reasonable commuting distance of Gotham FC’s offices, practice facility and Sports Illustrated Stadium.

Gotham FC is an equal opportunity employer and welcomes everyone to our team. We are committed to broadening the pool of qualified talent for consideration, including those who have been historically underrepresented. We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply.

Job type: Full-time, Exempt

Salary range: $60,000-$80,000 annually

Benefits: Medical, Dental & Vision benefit plans available for Employee and Family, Employee funded 401(k) option

This job description is a broad summary of the essential job functions and general duties for this position, the additional job duties that may be required from time-to-time, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. The person in this role may be required to and must be willing to perform other duties as assigned, to meet organizational needs. This job description may be modified from time to time, at the sole discretion of Gotham FC.

This employee must follow and enforce all policies and procedures formulated by Gotham FC and be a role model for the organization.

The existence of this job description does not modify the employee’s “at-will” status. That is, unless a signed employment contract specifying a term of employment exists between Gotham FC and the employee or his/her/their representative, both Gotham FC and the employee will have the right to terminate the employment relationship at any time, with or without reason or notice, unless otherwise prohibited by law.