What are the responsibilities and job description for the Legal Administrative Assistant position at Goulston & Storrs?
SUMMARY: Goulston & Storrs, a prestigious Am Law 200 law firm, has an immediate need for an experienced and self-motivated Litigation Legal Administrative Assistant. We are seeking a technically skilled, positive, energetic candidate to provide professional support to a team of Litigation Attorneys.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepare, revise, format and proofread litigation documents, correspondence and presentations
- Assist with litigation procedures such as court filings, service, e-filing and oversee the organization of client documents/pleadings in electronic databases
- Knowledge of local jurisdictional and federal court rules and procedures
- Assist with planning and preparing for depositions, hearings, trials and closings
- Monitoring court dates, depositions and deadlines
- Answer calls in a professional manner; take and deliver accurate messages
- Review and prioritize mail packages; prepare overnight packages and coordinate messenger deliveries and pickups
- Edit and prepare bills in accordance with firm and client requirements
- Maintain calendars by planning and scheduling meetings, conference calls and arranging business travel
- Process and monitor expense reimbursements, reconcile Amex charges and check requests
- Serve as gatekeeper between attorneys and internal and external clients
- Maintain electronic files
- Provide exceptional support while prioritizing needs of a busy team
- Assist other projects as requested and provide back up support on the floor as needed
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Positive attitude, professional, reliable and strong work ethic
- Must be well organized and proactive with creative problem-solving ability
- A self-starter capable of managing multiple projects simultaneously
- Ability to prioritize and meet tight deadlines and deliver exceptional results
- Must be accurate, detail and deadline oriented, organized and flexible
- Possess a high level of discretion to deal with confidential matters
- Ability to work independently as well as part of team
- Excellent verbal and written communications skills
- Easily adaptable to changing technology and processes
- Flexibility to work overtime as needed
Education/Experience:
- A minimum of five years of support experience in a professional services firm, preferably in a mid-size to large law firm.
- Proficiency with Excel, PowerPoint, Microsoft Word, Outlook, CMS or similar billing software.
- Familiarity with DocuSign, Nuance, Zoom and certified mailings is helpful.
This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties. We are an equal opportunity organization.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.
