Executive Assistant to CEO

Are you an organizational powerhouse with a knack for building processes, systems, and structures that drive business growth? Do you thrive on helping entrepreneurs scale their visions into thriving enterprises? If so, this is your opportunity to make a significant impact! We are seeking a highly organized and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail. The Executive Assistant will manage the CEO's calendar, coordinate meetings, and assist with various administrative tasks to ensure the smooth operation of the executive office.

A busy CEO managing two growing businesses—a real estate company and a moving company—is seeking an Executive Assistant to help streamline operations, implement business strategies, and lay the foundation for growth in annual revenue for each business.

About the Role:

The CEO is a visionary with big goals but needs a strong right hand to handle the day-to-day details, planning, and execution. As the Executive Assistant, you will play a critical role in helping both companies scale by taking charge of organizational development, creating processes, and ensuring the smooth implementation of growth strategies.

Key Responsibilities:

Real Estate Company:

• Assist with marketing initiatives, including planning, research, and execution of lead-generation strategies.
• Develop and refine business processes to support client acquisition and retention.
• Research and recommend new tools, platforms, and systems to improve efficiency.
• Organize and manage schedules, transactions, and follow-ups to free the agent’s time for high-value activities.

Moving Company:

• Develop systems for operations, accounting, and tracking to transition the CEO out of daily tasks.
• Implement organizational structures for logistics, scheduling, and client management.
• Create workflows to improve productivity and ensure seamless execution of services.
• Work closely with the CEO to plan and oversee the scaling strategy.

Both Companies:

*Manage and maintain the CEO's Google Calendar, scheduling appointments and ensuring efficient time management.

*Perform data entry tasks accurately and efficiently.

*Assist with QuickBooks for financial tracking and reporting as needed.

*Proofread documents for accuracy and clarity before distribution.

*Provide comprehensive executive administrative support, including preparing reports and presentations.

*Exhibit excellent phone etiquette while handling calls on behalf of the CEO.

*Plan and coordinate events, meetings, and travel arrangements to ensure seamless execution.

*Support various administrative functions to enhance productivity within the executive office.

What You’ll Bring:

• A passion for organization, structure, and efficiency.
• Experience in business operations, planning, and implementation.
• Proficiency with tools for project management, scheduling, and process tracking.
• Strong communication skills and a proactive, problem-solving attitude.
• A creative mindset for finding growth opportunities and developing strategies to capitalize on them.
• Experience in real estate or the moving/logistics industry is a bonus but not required.

What You’ll Get:

• A front-row seat to the growth and transformation of two exciting businesses.
• The opportunity to work closely with a driven CEO and help build companies from the ground up.
• Flexibility to implement your ideas and processes.
• Competitive compensation, with potential for growth as the businesses scale.

Who You Are:

You’re someone who thrives on creating order from chaos and takes pride in helping others succeed. You love building systems that make businesses more efficient and scalable, and you’re eager to bring that expertise to a dynamic and ambitious environment.

Let’s build something amazing together!

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Paid time off
• Referral program

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• Personal assistant: 1 year (Required)

Ability to Commute:

• Saint Augustine, FL 32084 (Required)

Ability to Relocate:

• Saint Augustine, FL 32084: Relocate before starting work (Required)

Work Location: In person

Salary : $35,000 - $40,000