What are the responsibilities and job description for the Payroll Specialist I position at Governors State University?
Salary : $16.10 - $18.52 Hourly
Location : Governors State University, IL
Job Type : Professional / Civil Service Status
Job Number : CS2024000044
Division : Operations
Department : Financial Srvcs & Comptroller
Opening Date : 12 / 06 / 2024
Closing Date : 2 / 17 / 2025 11 : 59 PM Central
FLSA : Non-Exempt
Bargaining Unit : 0
Description
Governors State University is looking to hire a Payroll Specialist I responsible for performing a variety of duties required to produce an accurate and timely university payroll. The job is also responsible for assisting employees and students with their various payroll needs and questions.
Essential Responsibilities
Payroll Responsibilities
40% Payroll Preparation
- Audit contracts for extra help, graduate assistants, and student workers for accuracy.
- On a semi-monthly basis, audit timesheets for extra help, graduate assistants, and student workers in preparation for accurate payment.
- Act as payroll liaison to resolve timesheet discrepancies in a timely manner to meet payroll processing deadlines.
- Audit faculty semi-monthly timesheets for leave usage.
- Employee W4 entry.
- Banking ACH reject resolution.
15% Payroll Processing
o Audit portion of payroll
o Work with the Human Resources Department to obtain necessary documentation.
o Work with the Human Resources Department to clear any discrepancies.
15% Customer Service
o Handle routine inquiries, requests, or problems.
o Assist with payroll form questions.
o Assist with paycheck / advice questions or issues.
o Handle routine inquiries, requests, or problems.
o Assist with payroll form questions.
o Assist with paycheck / advice questions or issues.
o Handle routine inquiries, requests, or problems.
o Assist with payroll form questions.
o Assist with paycheck / advice questions or issues.
5% Electronic Time Keeping Implementation
Accounting Responsibilities
20% Accounting Assistant duties as assigned :
o Review vouchers, requisitions, purchase orders, and other transaction documents for completeness, accuracy, conformity to policies, procedures, and / or contractual agreements.
o Document departmental procedures
o Assist departmental projects
Miscellaneous Responsibilities
5% Miscellaneous duties as assigned :
Hourly Range : $16.10 - $18.52
This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).
This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit : .
Required and Preferred Qualifications
Minimum Requirements :
1. High school diploma or equivalent.
2. Any one or any combination totaling one (1) year from the categories below :
A. College coursework in accounting, business administration, finance, economics, or a closely related field as measured by the following conversion table or its proportional equivalent :
B. Work experience performing basic payroll duties.
Preferred Requirements :
Prior customer service experience
REQUIRED ATTACHMENTS :
Supplemental Information
DOCUMENTATION REQUIREMENT :
For consideration, applicants are required to attach the following :
1 : High School Diploma. (All College / University Transcripts must be attached to have college credits considered to meet the minimum requirements).
2 : Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3 : Cover Letter.
4 : Resume.
5 : A list of three Professional References (We will only contact your references if you are a finalist).
RESIDENCY REQUIREMENT :
Illinois residency is required at the time of the application.
CREDENTIAL ASSESSMENT EXAM DETAILS :
This vacancy involves a Credential Assessment Examination, which consists of a review and rating of the applicant's Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position have been met.
VETERAN'S PREFERENCE POINTS :
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources :
1 : Department of Defense - DD214 / DD215
2 : National Guard - NGB22 Form
3 : Discharge Orders
4 : Reserves - DD256 Discharge Certificate
Note : Documentation must be received by the closing date of this posting.
This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit : https : / / www.govst.edu / benefits /
Have you completed the entire application including beginning and end dates of employment, full time / part time status, percentages, and full details of work performed?
Have you attached a copy of your college / university transcript to have your college credits considered for meeting the minimum qualifications?
Do you have a High School diploma or GED? Your application will not move forward in the process if you do not upload proof that you have graduated high school or received a GED.
How did you hear about this job opportunity?
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents : 1 : Department of Defense - DD214 / DD2152 : National Guard - NGB22 Form3 : Discharge Orders4 : Reserves - DD256 Discharge Certificate
Required Question
Salary : $16 - $19
