Accounts Payable Specialist

Job Title: Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for managing the company's accounts payable

function, ensuring timely processing and payment of invoices from suppliers, subcontractors, and other

vendors. Review, verify, and process invoices from suppliers, subcontractors, and vendors for goods and

services provided. Ensure that all invoices are accurate, properly authorized, and compliant with

contract terms. The position will work closely with project managers, procurement teams, and the

finance department to ensure smooth and efficient accounts payable operations.

Key Responsibilities

• Invoice Processing: Review, verify, and process invoices from suppliers, subcontractors, and
  
  

vendors for goods and services provided. Ensure that all invoices are accurate, properly

authorized, and compliant with contract terms.

• Account Reconciliation: Regularly reconcile accounts payable ledgers to ensure accurate
  
  

financial reporting. Resolve discrepancies between invoices and purchase orders.

• Vendor Communication: Maintain relationships with vendors and subcontractors to address any
  
  

billing inquiries, disputes, or payment issues promptly.

• Project Coordination: Work with project managers to verify that all materials and services billed
  
  

are received and meet the project requirements. Ensure that invoices are correctly charged to

the appropriate cost codes or job numbers.

• Documentation and Record-Keeping: Maintain organized records of all invoices and supporting
  
  

documentation for future reference and audit purposes.

• Dispute Resolution: Investigate and resolve discrepancies between invoices, purchase orders, or
  
  

contracts, working closely with vendors and internal teams to reach solutions.

• Compliance: Ensure compliance with company policies and relevant financial regulations in all
  
  

accounts receivable processes.

• Collaboration: Work closely with the project management team to verify billing details and
  
  

address any project-related financial concerns.

Qualifications

• Education: High School Diploma required; Associate's degree in Accounting, Finance, or a
  
  

related field preferred.

• Experience: Minimum of 2 years of experience in accounts payable within the industrial
  
  

construction industry is required. Experience with purchasing within this industry is preferred.

• Skills:
• Strong computer skills required.
• Proficiency in Microsoft Office Suite (Excel, Word) and Adobe Pro.
• Strong organizational skills with the ability to manage multiple tasks and deadlines
  
  

efficiently.

• Strong communication and interpersonal skills for effective client interaction and
  
  

teamwork.

• Ability to investigate discrepancies and resolve issues related to invoicing, payments,
  
  

and vendor relations.

• Attention to Detail: High level of accuracy and attention to detail in all tasks.
  
  

Working Conditions

• Work Environment: Office-based
• Hours: Full-time position, Monday through Friday
  
  

We look forward to welcoming a dedicated and skilled Accounts Payable Specialist to our team, where

you'll play a key role in our continued success and growth.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.