What are the responsibilities and job description for the Proposal Coordinator position at GPI / Greenman-Pedersen, Inc.?
GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment.
The ideal candidate will be a proactive self-starter eager to embrace the opportunity to learn and grow on the job in a fast-paced environment. You should be exceptionally organized and detail-oriented, with outstanding written and oral communication skills and the ability to juggle multiple tasks.
This position works closely with technical, marketing, and corporate compliance team members to ensure proposals fulfill all RFP/Q specifications and instructions. Talent at translating complex technical subject material into easily understandable content is a strong plus.
Key Responsibilities:
- Coordinate the production of proposals, both short-form and complex, under the direction of the Content and Marketing Lead.
- Analyze and dissect RFP/Qs to create a strategy document at kick-off that outlines the requirements of the proposal, including technical requirements, specified format, and financial elements.
- Produce varied proposal components, including customized resumes, qualifications packages, cover letters, charts/tables, and similar documents using Word, Excel, InDesign, and Photoshop.
- Maintain the reference and subconsultant data repositories, and update periodically.
- Track and update proposals within GPI's CRM platform, Deltek VantagePoint.
Requirements:
- 2 years of relevant experience – internships count
- A bachelor's degree in English, communications, marketing, or a related area is preferred, but we will consider all candidates, regardless of degree.
- Flexible attitude and the ability to manage multiple projects simultaneously.
- Comfortable communicating virtually via Microsoft Teams and Outlook.
- Expert with Microsoft Office Suite.
- Experience with Deltek VantagePoint is a plus.
- Experience with Adobe InDesign and Photoshop is even better.
- Some familiarity with the RFP/RFQ/RFI process and the AEC industry is a bonus.
