Visual Production & Design Coordinator

Company: Grace and Lace

Role: Lifestyle Model - Women’s Apparel

Location: Cedar Park, TX (Full-time, Local)

Experience Level: Entry-Level

About Grace and Lace:

Every woman wants to look and feel her best. At Grace and Lace, we design clothing that restores the dignity of women, builds community, and helps those in need. We specialize in women's apparel that is classically feminine and romantic, yet is still on trend with today's modern style. Founded in 2010, we are committed to changing the world by empowering women and giving back to those in need.

Position Overview:

We're seeking a highly organized and detail-oriented Visual Production & Design Coordinator to support our creative and production processes. This versatile role will assist with photoshoot coordination, design support, sample management, and various administrative tasks. The ideal candidate thrives in a dynamic environment where priorities can shift quickly and no two days are the same.

Key Responsibilities:

Photoshoot Coordination (35%)

• Assist with model and photographer recruitment and scheduling
• Coordinate styling, including creating style books and shot lists
• Manage shoot logistics including location setup, scheduling, and sample preparation
• Oversee post-shoot organization and contractor invoice resolution
• Coordinate travel arrangements and logistics
  
  

Design & Product Development Support (35%)

• Assist with sourcing materials and components, particularly for jewelry
• Support design developments by organizing tech packs
• Measuring samples and bulk to spec
• Communicate with factories regarding samples and production requirements
• Maintain organization of samples, swatches, and lab dips
• Conduct wash testing on samples prior to bulk production
  
  

Sample & Inventory Management (20%)

• Organize sample sales and warehouse sales events
• Process, tag, and manage sample inventory
• Research and coordinate merchandising add-ons for live events
• Maintain design library of past seasons for reference
  
  

Administrative Support (10%)

• Manage office supplies and organization
• Assist with wholesale previews and presentations
• Support social media content creation and customer engagement
• Support team members with various projects as needed
  
  

Required Qualifications:

• 2 years of experience in fashion, retail, or related field
• Exceptional organizational skills and attention to detail
• Strong communication abilities (written and verbal)
• Computer proficiency including Excel, Google Suite
• Basic understanding of apparel design and production processes
• Experience with content management systems (Trello, Shopify or similar)
• Ability to work both independently and collaboratively in a small team
  
  

Key Personal Attributes:

• Enjoys having fun while making a big impact
• Adaptable problem-solver who takes initiative
• Detail-oriented with strong follow-through
• Ability to manage multiple priorities while maintaining quality
• Balances assertiveness with humility and respect
• Maintains composure and logical thinking under pressure
• Demonstrates resilience and perseverance when facing challenges
  
  

What We Offer:

• Opportunity to grow with a dynamic, entrepreneurial company
• Hands-on experience across multiple aspects of fashion business
• Collaborative, creative work environment
• Chance to make a significant impact in a close-knit team
• Flexible schedule opportunities
  
  

If you're a detail-oriented, adaptable professional who thrives in a multifaceted role and wants to contribute to a growing fashion brand, we'd love to hear from you!

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