Missions Coordination Specialist

Who We Are:

Company Summary

Grace Fellowship is a Christ-centered, non-denominational, Christian church in the Capital District that believes in the authority of the Bible. All the Church’s teaching focuses on integrating the truth of God's Word into our daily lives. Grace Fellowship’s mission is “to glorify God by making more and better disciples.” We believe that God, in His wisdom, has chosen us to be an integral part of helping to fulfill this mission. It’s Grace Fellowship’s goal to see our community continually moving forward in their journey towards being Christ-centered. Grace Fellowship has 3 locations: Latham, Halfmoon, and Saratoga.

How You Will Serve at Grace:

Position Summary
Located at the Latham campus and reporting to the Pastor of Missions, the Missions Coordination Specialist provides comprehensive administrative and operational support to advance the overall mission and philosophy of Grace Fellowship’s mission program. This role encompasses administrative duties, financial management, relationship cultivation with mission partners, and active involvement in planning and supporting short-term missions. The incumbent will ensure smooth program execution and maintain adherence to budgetary guidelines while fostering a vibrant and impactful missions program.

This is a 40-hour per week, full-time position requiring a deep commitment to the mission of Grace Fellowship, strong organizational skills, and the ability to work both independently and collaboratively. This position is non-exempt.

Primary Responsibilities

• Administrative Support:
  • Approve and process expenditures through the electronic system in alignment with organizational policies.
  • Purchase approved items and supplies necessary for mission trips, ensuring timely delivery and cost efficiency.
  • Maintain up-to-date records in the database, generate reports, and ensure data accuracy and integrity.
  • Create, update, and maintain spreadsheets to track mission-related data and ensure accessibility for reporting or analysis.
  • Copy, collate, and organize handout materials for mission trips to ensure readiness for team use and participant engagement.
• Financial Oversight:
  • Process incoming monetary support from trip participants and other contributors, ensuring accurate documentation and allocation of funds.
  • Monitor utilization of funds with adherence to budget spending levels and ensure authorization of all expenditures and annual support to mission partners.
  • Assist the Pastor of Missions in developing the annual plan for fund distributions.
• Mission Trip Planning and Execution:
  • Develop and coordinate short-term mission trips under the guidance of the Pastor of Missions, including coordinating with host partners, drafting training materials, creating team meeting agendas and itineraries, and purchasing airline tickets.
  • Participate in short-term mission trips, when appropriate, to provide on-the-ground support and coordination.
• Relationship Building:
  • Actively cultivate and maintain ongoing relationships with mission partners through regular communication and collaboration.
  • Send annual “update applications” to mission partners to ensure alignment with Grace Fellowship’s mission goals.
• Program Promotion:
  • Assist the Pastor of Missions in promoting short-term missions through effective communication and marketing strategies, including leveraging social media platforms.
  • Revise and distribute documents relevant to the missions program to ensure clarity and consistency in communication.
• Facility and Resource Coordination:
  • Communicate and collaborate with internal and external stakeholders to ensure that physical resources and materials are available and well-maintained for all missions-related activities.

What You’ll Bring:

• Education and Experience:
  • Associate’s degree from a 2-year college and/or sufficient related experience in administrative roles or Christian missions.
  • Experience associated with international mission trips and partnerships is preferred.
• Technical and Administrative Skills:
• • Proficiency in Microsoft Word, Excel, Google Docs, and database management systems.
  • Superior understanding of and ability to leverage social media platforms for program promotion.
  • Exceptional attention to detail with the ability to manage multiple tasks and meet deadlines.
• Interpersonal and Communication Skills:
  • Strong interpersonal skills with the ability to work effectively with a wide range of individuals, including mission partners, volunteers, and church staff.
  • Excellent verbal and written communication skills, with the ability to draft clear and effective materials.
• Personal Attributes:
  • Ability to make decisions independently with limited oversight.
  • A vibrant relationship with Jesus Christ and active Covenant Membership at Grace Fellowship.
  • Positive attitude, flexibility, and a strong desire to support others in advancing the mission of the church.

What We Believe:

• The Bible: The Scriptures, comprising 66 books of the Old and New Testaments, are the inspired Word of God without error in the original writings, the complete revelation of His will for the salvation of mankind, and the divine and final authority for all Christian faith and life
• God and the Trinity: There is only one God, Creator of all things, infinitely perfect, and eternally existing in three persons: Father, Son, and Holy Spirit
• Jesus Christ: Jesus Christ is fully God and fully man, having been conceived of the Holy Spirit and born of the virgin Mary. He died on the cross as a sacrifice for our sins according to the Scriptures.
  Furthermore, He arose bodily from the dead and ascended into heaven, where, at the right hand of the Father, He is now our High Priest and Advocate
• The Holy Spirit: The Holy Spirit’s ministry serves to glorify the Lord Jesus Christ, to convict men of sin; regenerate the believing sinner; and to indwell, guide, instruct, and empower the believer for godly living and service
• Mankind and Sin: Mankind was created in the image of God, but fell into sin and is therefore lost. Only through regeneration by the Holy Spirit can salvation and spiritual life be obtained
• Salvation by Grace: The blood shed by Jesus Christ and His resurrection provide the only grounds for salvation of all who believe. Only those who receive Jesus Christ by faith are born of the Holy Spirit and thus become the children of God
• The Physical Return of Christ: The personal and imminent return of our Lord Jesus Christ is our “blessed hope” and has a vital bearing on the personal life and service of the believer
• The Bodily Resurrection: There will be a bodily resurrection of all the dead. The believer will be welcomed to everlasting blessedness and joy with the Lord, and the unbeliever to judgment and everlasting, conscious punishment
• The Church: The true Church consists of all such persons who, through saving faith in Jesus Christ, have been regenerated by the Holy Spirit and are united together in the Body of Christ of which He is the Head

What We Offer:

Benefits

• Comprehensive medical, vision, dental & life insurance plan
• Retirement Plan
• Paid vacation
• Paid sick days
• Paid personal days
• Paid holidays
• Paid bereavement

Physical Demands & Working Conditions

• Work is performed in a typical office environment
• May be required to lift up to 30 lbs.
• Ability to sit for a prolonged periods of time
• Visual functions being those of near vision, depth perception, and ability to adjust focus
• Talking and hearing occur continuously in the process of communicating with leadership & member businesses
• Manual dexterity to use a computer keyboard, telephone, and other office equipment
• Transportation to & from work locations

Equal Employment Opportunity

Grace Fellowship is committed to providing Equal Employment Opportunity for all candidates regardless of race, age, color, or national origin.