What are the responsibilities and job description for the Temporary/ Interim Assistant Manager for School- Aged Programs position at Grace Place for Children and Families?
Job Title: Temporary/ Interim Assistant Manager for Elementary School Aged Programs
Reports To: Crystal Hidalgo
Classification: Full Time, Non-Exempt
Supervisory Responsibilities: None
Date: 03/04/2025
Our Mission: Grace Place puts faith into action providing pathways out of poverty by educating children and families.
Our Mission: Grace Place puts faith into action providing pathways out of poverty by educating children and families.
Summary/Objective:
The Temporary/Interim Assistant Manager for School-Aged programs works collaboratively with the Program Manager to provide direct academic and enrichment services to students attending the after-school and summer programs and their family members. The Temporary Assistant Program Manager assists in managing the day-to-day operations of the program, such as—supervision of staff, scheduling, student management, volunteer management, direct educational services, maintenance of curriculum and supplies, mealtime, transportation, parent partnership, and program outcome reporting.
This is a 40 hour per week position. This is a temporary position with an open-ended, end date, though a minimum of two weeks’ notice will be provided prior to the conclusion of employment.
Essential Duties and Responsibilities:
The Temporary/Interim Assistant Manager for School-Aged programs works collaboratively with the Program Manager to provide direct academic and enrichment services to students attending the after-school and summer programs and their family members. The Temporary Assistant Program Manager assists in managing the day-to-day operations of the program, such as—supervision of staff, scheduling, student management, volunteer management, direct educational services, maintenance of curriculum and supplies, mealtime, transportation, parent partnership, and program outcome reporting.
This is a 40 hour per week position. This is a temporary position with an open-ended, end date, though a minimum of two weeks’ notice will be provided prior to the conclusion of employment.
Essential Duties and Responsibilities:
Program Implementation
In collaboration with the Program Manager, the Assistant Manager will:
In collaboration with the Program Manager, the Assistant Manager will:
- Be responsible for the day-to-day management and supervision of the after-school/summer program
- Create and implement program policies and procedures
- Manage student behavior concerns
- Manage student transportation, arrival and dismissals
- Create program and staff schedules
- Onboard, train, supervise and coach program staff
- Coordinate activities that support the program objectives and align to the school day
- Manage program expenses by determining what materials and curriculum are essential and within budget guidelines
- Plan and execute six parent events annually
Student Recruitment
- In collaboration with the Program Manager, the Assistant Manager will:
- Recruit and enroll students
- Maintain accurate student records
- Provide orientation to families
- Represent Grace Place at recruiting events
Volunteers and Partnerships
- In collaboration with the Program Manager, the Assistant Manager will:
- Develop and maintain relationships with school personnel in order to provide student and families services that align with district initiatives
- Develop and maintain partnerships with community organizations in order to bring quality activities and resources to students and families
- Train, maintain, and celebrate program volunteers to assist in quality program operations
Outcomes
In collaboration with the Program Manager, the Assistant Manager will:
- Ensure that the programs meet all grant requirements
- Collect all data with accuracy
- Use data/databases to report on program outcomes
- Maintain student records
- Work toward continuous program improvements through data analysis and action planning
Qualifications:
Education:
- Bachelor’s degree or equivalent experience is preferred
- Degree in education or related field is preferred
- DCF Childcare Credential required (for elementary program only)
Experience:
- Minimum of two years of experience working in an education or youth development environment
- Supervisory experience preferred
Knowledge, Skills, and Abilities:
- Bi-lingual skills required (English/Spanish or English/Haitian Creole
- Proficient in Microsoft Word, Excel and PowerPoint
