Billing/Payroll Specialist

JOB DESCRIPTION:

The Billing/Payroll Specialist will manage all billing and payroll requirements within the GAHC organization while ensuring accurate financial reporting, payroll processing, compliance with regulations, and effective financial management to support the organization's operations.

KEY RESPONSIBILITIES:

1. Client Billing and Insurance Submissions

o Accurately process and prepare all client billing information on a timely basis.

o Submit billing details to insurance companies, ensuring all required documents and forms are completed correctly and submitted by deadlines.

2. Bi-Weekly Payroll Processing

o Manage and execute bi-weekly payroll for all employees, ensuring that all payments are made accurately and on time.

o Review employee hours, deductions, bonuses, and overtime to guarantee correct payroll calculations.

3. Payroll Discrepancy Resolution

o Investigate and resolve any payroll discrepancies or issues raised by employees or management.

o Work with relevant teams to correct errors and ensure employees are paid accurately and on time.

4. Payroll Tax Filing and Documentation

o Prepare and file all payroll-related taxes in accordance with federal, state, and local regulations.

o Submit required documentation to government agencies on time, including but not limited to tax forms, deposits, and quarterly reports.

5. Distribution of W-2s and 1099s

o Ensure that all employees receive their W-2 forms and contractors receive their 1099 forms annually.

o Ensure accuracy of tax information on these forms and submit them to the IRS by the respective deadlines.

6. Fuel Card Distribution and Reconciliation

o Distribute fuel cards to employees and track fuel usage to ensure proper allocation and spending.

o Reconcile fuel card transactions with company records and resolve discrepancies as needed.

7. Reconciliation and Reporting of Lyft Transportation Visits

o Track and reconcile Lyft transportation expenses for employees or clients.

o Provide detailed reports on Lyft visits and related costs to management for budgeting and financial reporting purposes.

8. Assistance with HR/Recruiting

o Provide support to the Human Resources and Recruiting departments as needed, including assisting with new employee onboarding, documentation, and other HR tasks.

o Coordinate with HR to ensure all payroll and benefit records are up-to-date for new hires and existing employees.

9. Compliance

o Ensuring compliance with federal, state, and local regulations, as well as generally accepted accounting principles (GAAP).

10. Financial Planning and Analysis

o Assisting with the development and implementation of financial plans, forecasts, and budgets as needed.

11. Cost Management

o Analyzing costs, identifying cost-saving opportunities, and implementing cost-reduction strategies.

12. Internal Controls

o Establishing and maintaining strong internal controls to safeguard assets and ensure the accuracy of financial information.

13. Data Integrity

o Ensuring the accuracy, consistency, and integrity of all financial data.

14. Regulatory Knowledge

o Staying up to date on healthcare-specific regulations and compliance requirements.

15. Miscellaneous

o Complete all additional projects/paperwork/given tasks provided by GAHC upper management. Assure to delegate responsibilities as necessary should the tasks properly align with the job description of the individual(s) receiving the assignment.

GENERAL EXPECTATIONS:

1. Be committed to the mission and vision of Graceful Aging Home Care, LLC.

2. Behave in a professional manner and consistently demonstrate and promote the values of respect, honesty, and dignity for the clients, families, and all members of the team.

3. Committed to the constant pursuit of excellence and teamwork in improving the care of the clients in the care of Graceful Aging Home Care, LLC.

4. Be punctual for scheduled work and use time appropriately.

5. Perform duties in a conscientious, cooperative manner.

6. Perform the required amount of work in a timely fashion with minimum errors.

7. Be neat and maintain a professional appearance.

8. Maintain confidentiality and protect the organization by abiding by laws and principles related to confidentiality; keep information concerning clients and employees’ information confidential.

9. This position requires compliance with GAHC compliance standards, including its standards of conduct and policies and procedures. Such compliance will be an element considered as part of the Billing/Payroll Specialist’s regular performance evaluation.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, talk, and hear. The employee is occasionally required to stand, walk and use their hands to operate a standard computer keyboard. The employee may occasionally lift and/or move up to 25 pounds. Vision requirements include: close vision, distant vision, depth perception, and the ability to adjust focus. Ability to read multiple handwritings.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a professional office environment. This position is fast-paced and occasionally has short deadlines.

EXPERIENCE AND SKILL REQUIREMENTS:

o At least five years of experience working as a Billing/Payroll Specialist

o Strong understanding of tax procedures, labor laws, and employee benefits laws

o Types 60 words per minute accurately.

o Computer knowledge including Word, Excel and PowerPoint; database and desktop publishing software specifically relevant to payroll desired.

o Good organizational skills.

o Ability to handle multiple priorities while remaining calm and professional.

o Ability to work with many diverse people.

o Effective telephone skills and positive customer service.

o Strong level of confidentiality due to the sensitivity of materials and information handled.

o Must be able to make suggestions on workflow or system efficiency and effectiveness.

o Ability to follow through with projects assigned.

o Ability to work independently and be self-directed.

o Flexibility and ability to multi-task.

EDUCATION REQUIREMENTS:

o Bachelor’s degree in accounting, finance, or a related field preferred, but not required. High school diploma or equivalent accepted with 5-7 years minimum experience.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• Employee assistance program
• Paid time off
• Professional development assistance
• Referral program

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Monday to Friday
• Night shift
• On call
• Weekends as needed

Ability to Commute:

• Indianapolis, IN 46240 (Required)

Ability to Relocate:

• Indianapolis, IN 46240: Relocate before starting work (Required)

Work Location: In person

Salary : $25