Executive & Personal Assistant

We’re leading the search for an Executive Assistant to the Founder and CEO of a top hospitality  group based in NYC.  

This is a sophisticated company in a fast-paced industry, so the ideal candidate to support the  CEO is quick-thinking, organized and has a clear, polished communication style. To be successful  in this role, you must have experience working directly with leaders, employees and stakeholders  at all levels, and be confident project managing multiple multi-million-dollar, high-profile projects. 

This is a salaried position with a strong benefits package and offers the opportunity to work as an integral part of a talented and collaborative Michelin-starred and highly acclaimed restaurant group.

Duties/Responsibilities (these are not all inclusive): 

• Providing high-level administrative support and personal assistance to the Founder and  CEO, including coordination of a complex schedule and preparing a daily agenda of all  meetings, personal appointments, family events, dinners/social gatherings, etc.
• Directing communication and information flow to and from the CEO, including  management of email communication, responses, follow ups, & RSVPs
• Strategically scheduling and attending meetings alongside the CEO, taking notes and  recording minutes
• Assisting the Director of Marketing and Communications with managing the CEOs  internal communication and external social media accounts
• Arranging travel and accommodations for CEO and Leadership Team, including  oversight of corporate housing 
• Assisting the CEO and Leadership Team with documents such as fee proposals, letters  of agreements, reports, studies, contracts
• Partnering with Guest Relations for reservation requests from VIP clients 
• Conducting thorough research on a diverse array of topics and synthesizing findings into  recommendations 
• Preparing meals, snacks and other requested preferences for the CEO  
• Handling personal affairs, including managing the CEOs residential homes and vehicles  in various locations, dry cleaning and other personal requests from the family 
• Support the Office Manager as needed, including maintaining records/documents,  ordering supplies, organizing office catering, and assisting with company events 
• Welcome guests and clients in the office by greeting them, in person or on the  telephone; answering or directing inquiries
• Always working with the utmost discretion and confidentiality
• Some travel required for events, media shoots, speaking engagements, etc.

Required Skills/Qualifications:

• A proactive approach to problem solving and strong project management skills 
• Polished written and verbal communication style, and confidence communicating with  stakeholders of all levels; excellent editing and proofreading skills
• Technology savviness, and knowledge of office administration, clerical procedures, and  recordkeeping systems
• Previous Chief-of-Staff-level or Executive Assistant experience 
• Hospitality experience, preferred 
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines 
• Ability to function well in a high-paced, and at times, stressful environment
• Bachelor’s degree preferred, with a minimum of 3-5 years of related experience
• Proficiency with Microsoft Office Suite; Microsoft Word, PowerPoint, Outlook, Excel and  Adobe Acrobat
• An optimistic, pleasant attitude and ability to work with a team

Gracious Hospitality Management fully complies with all applicable federal, state, and local anti-discrimination laws by providing equal employment opportunities to all employees and job applicants without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history), or any other legally protected status.

Applicants requiring a reasonable accommodation to perform the essential functions of the job should contact the Human Resources department at hr@cotenyc.com.

Salary : $75,000 - $100,000