What are the responsibilities and job description for the Finance Administrative Assistant position at Grade A Construction?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Finance team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and assisting with various tasks that contribute to the efficiency of our organization. This role requires strong communication skills, proficiency in office management software, and the ability to manage multiple priorities effectively.
Responsibilities
- Manage office operations including filing, data entry, and maintaining organized records.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide exceptional phone etiquette while handling incoming calls and responding to inquiries.
- Support financial tasks such as invoicing and bookkeeping using QuickBooks.
- Serve as a dental or medical receptionist when needed, greeting patients and managing their appointments.
- Ensure that all clerical duties are performed efficiently and accurately.
- Maintain a clean and organized work environment to promote productivity.
- Collaborate with team members to support various projects and administrative functions as required.
Skills
- Proficiency in office management practices and procedures.
- Experience with QuickBooks is a plus but not required.
- Previous experience as a dental or medical receptionist is advantageous.
- Strong clerical skills including filing, data entry, and document management.
- Excellent calendar management abilities to coordinate schedules effectively.
- Outstanding phone etiquette with the ability to communicate professionally with clients and colleagues.
- Strong computer skills with proficiency in Microsoft Office Suite or similar software.
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment.
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- Life insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $17 - $18