Contract Manager

Job Description

Job Description

Description :

The Project Contract Manager (PCM) will be responsible for contract procurement actions from the preparation of solicitations, through contract administration, and closeout of the contract. The PCM will ensure all contracts comply with company policies and legal requirements while optimizing business agreements to minimize risk and maximize efficiency. They will work with the company’s attorney to oversee the preparation of contract documents for a comprehensive range of complex contracts for bid solicitations, proposals, and quotations. The PCM will ensure compliance with contract terms while also managing multiple projects overall execution and delivery.

ESSENTIAL DUTIES / RESPONSIBILITIES :

• Responsible for the review and approval of all documents associated with each assigned contract to ensure MARTA is in compliance with internal, federal, and state guidelines.
• Responsible for the review and approval of all documents associated with each assigned contract to ensure it is in compliance with internal, federal, state, and local guidelines.
• Prepares and issues Notices of Award, contracts, and purchase orders.
• Maintains as a liaison and ongoing relationship with the Department’s subject matter expert(s) to ensure contractors perform in accordance with the terms, conditions, and specifications of the contract or purchase order.
• Responsible for evaluation, tracking, and documentation of all modifications / changes to assigned contracts and ensuring the modifications / changes are completed within established guidelines.
• Maintains an official contracts administration file for each assigned contract.
• Performs all tasks associated with the documentation of the closeout of the contract
• Prepares notices to bidders / proposals, conducts pre-bid / proposal conferences, and prepares and issues Notice of Awards, contracts, and purchase orders.
• Responsible for the preparation of a wide range of complex contract documents working closely with the company attorney and President to establish contract specifications, terms, conditions, and procedures.
• Work with Subcontractors in preparing forms and requesting information for bids or proposals
• Ensure all company project contract terms are being met on a quarterly basis and report
• Responsible for Open Records Requests to ensure company is being treated fairly
• Maintain the company’s project back-log report and pipeline report
• Manage assigned projects from award through closeout.
• Draft, review, and negotiate contracts, ensuring compliance with company policies and legal regulations.
• Maintain and manage contract documentation, including renewals, amendments, and terminations.
• Collaborate with internal departments (legal, finance, etc.) to ensure contract terms align with business objectives.
• Monitor contract performance, deadlines, and obligations, ensuring all parties fulfill their commitments.
• Identify and mitigate potential risks associated with contracts and agreements.
• Serve as the main point of contact for contract-related inquiries and issues.
• Maintain accurate records and reporting of contract statuses and key terms.
• Assist in the development and implementation of contract management processes and best practices.

Requirements : EDUCATION :

Bachelor’s degree in Business Administration, Business Management, Finance, or a related field is required.

EXPERIENCE :

PHYSICAL REQUIREMENTS :

This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions, provided such accommodations do not create an undue hardship for the Company. This position requires sedentary work which involves.