Accounts Payable Specialist

Graham Personnel Services is seeking an AP Specialist for a growing manufacturing company in Greensboro.

The Accounts Payable Specialist is responsible for managing the day-to-day processing of accounts payable transactions within a manufacturing environment. This role ensures that the company's financial obligations to vendors and suppliers are met timely and accurately. The position involves maintaining strong relationships with vendors, managing invoice processing, and ensuring compliance with internal controls and company policies.

Key Responsibilities:

1. Invoice Processing:

• Review, verify, and process vendor invoices in accordance with company policies and procedures
• Ensure accuracy and completeness of all invoices before payment
• Resolve discrepancies between purchase orders, receipts, and invoices
• Match invoices with purchase orders and receiving reports to ensure proper documentation

1. Payment Processing:

• Prepare and process weekly/monthly payments to vendors, including checks, ACH, and wire transfers
• Ensure timely payment of bills to avoid late fees and maintain vendor relationships
• Process payment requests, ensuring proper approvals are obtained before disbursement

1. Vendor Relationship Management:

• Respond to vendor inquiries regarding payment status, invoice discrepancies, or other account-related issues
• Build and maintain strong relationships with suppliers and vendors to ensure efficient communication and prompt resolution of issues

1. Reconciliation:

• Reconcile accounts payable transactions to ensure accuracy
• Assist in month-end and year-end closing procedures by providing necessary data related to accounts payable
• Maintain accurate records of all payments made and outstanding payables

1. Reporting:

• Prepare and maintain reports related to accounts payable activity, such as aging reports and payment schedules
• Assist with audit requests by providing supporting documentation and reports

1. Compliance and Documentation:

• Ensure compliance with internal accounting controls and industry regulations
• Maintain organized filing systems for invoices, purchase orders, and payment documentation

1. Cross-Functional Collaboration:

• Work closely with the procurement, finance, and operations teams to resolve discrepancies and ensure smooth invoice and payment processing
• Assist in the preparation of budgets and forecasts related to accounts payable

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred
• 2 years of experience in accounts payable or a related accounting role, preferably in a manufacturing environment
• Knowledge of accounting principles and practices
• Strong attention to detail and ability to work with numbers accurately
• Proficient in accounting software (e.g., Microsoft D365) and Microsoft Office Suite (Excel, Word, Outlook, SharePoint)
• Excellent communication and organizational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong problem-solving skills and ability to handle vendor inquiries effectively