What are the responsibilities and job description for the Workforce Information Systems Assistant position at Graham?

Position : Workforce Information Systems Assistant

Status : Direct Hire

Location : Washington, DC

Exceptional communication skills, both written and verbal

ABOUT THE ORGANIZATION :

This opportunity is for work inside of a world-class law firm with 15 offices world-wide including 10 in the United States. If you are a polished professional with the skills described, demonstrating dependability and long tenure in your previous roles, as well as a willingness to work well with a positive attitude, we encourage you to apply for this role within this highly reputable firm.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES :

The Workforce Information Systems Department of Arnold & Porter has an opening for a Workforce Information Systems Assistant. The Assistant provides vital support to the Director of Workforce Information Systems by managing administrative tasks, maintaining workforce data systems, and ensuring smooth day-to-day operations. This role focuses on accurate data entry, generating workforce reports, and assisting with compliance efforts related to data privacy and security. The Assistant also supports the Director in coordinating system upgrades, testing new features, and preparing materials for strategic initiatives. This position plays a key role in ensuring operational efficiency and supporting the department's overall goals. The Assistant is based in Washington, DC and will work in a collaborative, fast-paced team environment with growth opportunity.

Responsibilities include, but are not limited to :

Supporting the team with data entry, electronic filing, auditing, and general maintenance in multiple systems on a daily, weekly, monthly, and ad hoc basis.

Supporting the evaluation process which includes maintaining schedules, inputting data, and running monthly reports.

Monitoring and answering routine questions sent to the department email distribution list.

Handling general administrative tasks and participating in projects as assigned.

Providing support to employees or administrative staff who use the systems.

Assisting in testing new features, upgrades, or integrations to ensure smooth implementation.

Maintaining accurate documentation of system processes and changes, enabling the Director to focus on higher-level tasks.

Helping coordinate meetings, training sessions, or system demonstrations with stakeholders or vendors.

Ensuring the accuracy and integrity of workforce data.

Qualifications :

Bachelor's degree or equivalent experience.

Experience with HRIS platforms (e.g., Workday, UKG, ADP).

Law firm or professional services firm experience a plus.

Minimum of 45 wpm typing.

Strong data entry skills with a high level of accuracy and attention to detail.

Proficiency in Excel, PowerPoint, Outlook, Adobe Acrobat. Experience with Smartsheet and Microsoft Teams is a plus.

Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.

Ability to work independently and be able to know when to ask questions.

Ability to collaborate and communicate about ongoing projects.

Strong problem-solving skills and an ability to prioritize and manage time effectively.

Ability to routinely follow-up and meet strict deadlines. Excellent organization and communications skills, both oral and written.

Ability to work in a fast-paced environment while exhibiting a strong attention to detail.

Exceptional client service, both internal and external.

Flexibility to work additional hours, as necessary

The anticipated base salary for this position is $50,000 to $55,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and / or from which they will be performing the job.

PHYSICAL DEMANDS

This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.

Ability to lift / move up to 20 pounds.

This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.

The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

GENERAL INFORMATION : Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

Salary : $50,000 - $55,000

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