What are the responsibilities and job description for the Facilities Resourcing Associate position at Grand Canyon University?
Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University.
GCU Facilities manages and services all university-owned property. By the development and maintenance of the GCU campus and surrounding areas, GCU aims to support and ensure the accomplishment of the university’s mission. By working creatively and collaboratively, we fulfill the needs of the university by successfully managing our resources while delivering excellent customer service.
The Facilities Resourcing Associate is responsible for assisting with both the operational and administrative resource functions of the Facilities Department
What You Will Do
GCU Facilities manages and services all university-owned property. By the development and maintenance of the GCU campus and surrounding areas, GCU aims to support and ensure the accomplishment of the university’s mission. By working creatively and collaboratively, we fulfill the needs of the university by successfully managing our resources while delivering excellent customer service.
The Facilities Resourcing Associate is responsible for assisting with both the operational and administrative resource functions of the Facilities Department
What You Will Do
- Assist with inventory and warehouse operations within the Facilities Department, supporting staff and ensuring tasks related to receiving, issuing and storage of materials are completed in accordance with procedures.
- Manage inventory to record deliveries, shipments, usage, and stock levels.
- Receive, issue, and monitor inventory within the Computerized Maintenance Management System (CMMS); issue inventory against work orders.
- Conduct regular inventory audits and propose strategies to improve inventory control procedures and reduce costs.
- Evaluate product levels to anticipate inventory shortages or overages; optimize delivery and shipment schedules.
- Communicate with warehouse staff to ensure productivity and resolve operational issues.
- Serve as a requesting agent for facilities-related purchases.
- Collect, review, and input purchase receipts with proper accounting codes; follow up on missing or delayed documentation.
- Maintain files for contracts, vendor quotes, and purchasing documentation; assist in obtaining necessary authorizations.
- Generate purchase requests with proper justification and ensure competitive bids are obtained.
- Monitor purchases and investigate unusual charges or inconsistencies; assist with audits and provide reporting.
- Maintain and update the department vendor list, source new vendors as necessary.
- Develop, maintain, and distribute reporting tools, including Excel-based and web/cloud-based metric reports.
- Analyze department spending, inventory trends, and vendor performance to support planning and budgeting.
- Other duties as assigned.
- High School diploma or equivalent.
- Preferred experience in purchase order management or warehouse operations.
- Must pass pre-employment background investigation.
- Must have a valid Driver’s License in good standing.
- Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan.
- Generous time off plan and 11 paid holidays
- Paid time off to volunteer in the community or at GCU sponsored events.
- Free covered parking
- We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program
- Free on-site gyms at all our office locations.
