What are the responsibilities and job description for the HUMAN RESOURCES MANAGER position at Grand Haven City Hall?
Position Summary
Under the general supervision of the City Manager, this position manages the City’s and contracted agencies’ employment services. The Human Resources Manager oversees the development and implementation of the employee compensation/benefits programs and personnel policies and oversees three collective bargaining agreements for the City. This position is also responsible for the City’s worker’s compensation insurance program.
Position Description
Additional Information
This position provides HR support for the City of Grand Haven as well as the Loutit District Library, Ottawa County Central Dispatch Authority, North Ottawa Recreational Authority, the Downtown Development Authority and the Sewer Authority.
The position has oversite for 6 different labor contracts across those organizations.
You will receive a full benefits package with a low employee contribution, employer paid short-term and long-term disability, employer paid life insurance, a wonderful retirement program with a 401a defined contribution plan with a 6% employer match, a Health Care Savings Plan for retiree healthcare, and so much more!
Wage range: $78,291.20 to $101,774.40
The position has oversite for 6 different labor contracts across those organizations.
You will receive a full benefits package with a low employee contribution, employer paid short-term and long-term disability, employer paid life insurance, a wonderful retirement program with a 401a defined contribution plan with a 6% employer match, a Health Care Savings Plan for retiree healthcare, and so much more!
Wage range: $78,291.20 to $101,774.40
Essential Job Functions
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
1. Manages all recruitment, hire, discipline and discharge activities of City employees. Develops and places recruitment advertising. Reviews applications, conducts interviews and performs reference checks on applicants. Oversees the proper maintenance and access to personnel files.
2. Oversees leave time accruals and benefits programs. Conducts surveys and job analyses to develop job descriptions and pay ranges. Updates and maintains wage ranges and benefits. Oversees new employee orientation and employee exit process.
3. Responsible for the overall administration of the City’s benefit program. Processes new employee paperwork and benefit changes including worker’s compensation, unemployment, life, disability, self-insured medical, dental and vision, for all staff. Serves as key contact with the City’s benefit providers. Participates in analysis of current benefit offerings, researches alternatives, participates in negotiating contracts and makes related recommendations.
4. Acts as mediator or facilitator to resolve personnel conflicts. Provides group and individual guidance, coaching and counseling to employees and supervisors on matters related to employment, policies, procedures, training, benefits and general human resources issues.
5. Ensures compliance with all applicable State and Federal laws and City policies and procedures related to personnel administration. Serves as the City’s Equal Employment Opportunity Coordinator, HIPPA and American with Disabilities Act Administrator. Administers the City’s FMLA program, maintains necessary records and information, analyzes data and compiles reports required by regulatory agencies and City Administration.
6. Assists in the development, facilitation, and implementation of personnel policies and procedures. Maintains associated personnel policy books.
7. Within the parameters established by the City Manager, serves as chief union negotiator for collective bargaining agreements and grievances, proposes and drafts contract language, completes cost impact analysis, ensures consistency among union contracts and administers all collective bargaining agreements and employee contracts.
8. Assists in coordinating the City’s worker’s compensation insurance program. Advises departments of new MIOSHA regulations and distributes required postings.
9. Serves as City’s primary point of contact for intergovernmental collaboration to leverage resources for human resources activities. Provides high level contact and coordination with external public agencies in the administration of human resources services.
10. Researches, recommends, implements and maintains programs and systems to advance positive employee relations and effective personnel management including performance evaluation systems and non-monetary reward and recognition programs.
11. Works closely with departments to identify training and professional development needs. Researches and coordinates training programs, develops and implements programs.
12. Maintains productive relationships with retiree population to ensure full access to benefits for retirees and efficient allocation of public resources dedicated to retiree benefits.
13. Keeps abreast of legislative and regulatory developments, new administrative techniques, and current issues through continued education and professional growth. Attends conferences, workshops and seminars as appropriate.
14. Performs related work as required.
1. Manages all recruitment, hire, discipline and discharge activities of City employees. Develops and places recruitment advertising. Reviews applications, conducts interviews and performs reference checks on applicants. Oversees the proper maintenance and access to personnel files.
2. Oversees leave time accruals and benefits programs. Conducts surveys and job analyses to develop job descriptions and pay ranges. Updates and maintains wage ranges and benefits. Oversees new employee orientation and employee exit process.
3. Responsible for the overall administration of the City’s benefit program. Processes new employee paperwork and benefit changes including worker’s compensation, unemployment, life, disability, self-insured medical, dental and vision, for all staff. Serves as key contact with the City’s benefit providers. Participates in analysis of current benefit offerings, researches alternatives, participates in negotiating contracts and makes related recommendations.
4. Acts as mediator or facilitator to resolve personnel conflicts. Provides group and individual guidance, coaching and counseling to employees and supervisors on matters related to employment, policies, procedures, training, benefits and general human resources issues.
5. Ensures compliance with all applicable State and Federal laws and City policies and procedures related to personnel administration. Serves as the City’s Equal Employment Opportunity Coordinator, HIPPA and American with Disabilities Act Administrator. Administers the City’s FMLA program, maintains necessary records and information, analyzes data and compiles reports required by regulatory agencies and City Administration.
6. Assists in the development, facilitation, and implementation of personnel policies and procedures. Maintains associated personnel policy books.
7. Within the parameters established by the City Manager, serves as chief union negotiator for collective bargaining agreements and grievances, proposes and drafts contract language, completes cost impact analysis, ensures consistency among union contracts and administers all collective bargaining agreements and employee contracts.
8. Assists in coordinating the City’s worker’s compensation insurance program. Advises departments of new MIOSHA regulations and distributes required postings.
9. Serves as City’s primary point of contact for intergovernmental collaboration to leverage resources for human resources activities. Provides high level contact and coordination with external public agencies in the administration of human resources services.
10. Researches, recommends, implements and maintains programs and systems to advance positive employee relations and effective personnel management including performance evaluation systems and non-monetary reward and recognition programs.
11. Works closely with departments to identify training and professional development needs. Researches and coordinates training programs, develops and implements programs.
12. Maintains productive relationships with retiree population to ensure full access to benefits for retirees and efficient allocation of public resources dedicated to retiree benefits.
13. Keeps abreast of legislative and regulatory developments, new administrative techniques, and current issues through continued education and professional growth. Attends conferences, workshops and seminars as appropriate.
14. Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum Qualifications
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
Requirements include the following:
- A Bachelor’s degree in Business or a related field.
- Five of more years of experience in public administration, human resources or a related field.
- Considerable knowledge of the procedures and practices involved in human resources management including employee/labor relations, collective bargaining, and personnel practices and laws.
- Knowledge of legislative and regulatory developments and current human resource/insurance industry issues.
- Skill in formulating human resource policies and procedures.
- Skill in managing complex administrative processes for a diverse range of services.
- Skill in maintaining public and confidential records according to statutory requirements.
- Ability to conduct research and prepare comprehensive and accurate reports.
- Proficient with office equipment and technology and the ability to master new technologies.
- Ability to effectively communicate ideas and concepts orally and in writing and make presentations in a public setting.
- Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with the public, elected officials and other employees.
- Ability to critically assess situations and solve problems, issue concise instructions, manage multiple tasks and work effectively under stress, within deadlines and with changes in work priority.
- Ability to attend meetings outside of normal business hours.
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position regularly works in an office setting with a controlled climate where they sit and work on a computer, communicate by telephone, email or in person, and move around the office or travel to other locations.
This position regularly works in an office setting with a controlled climate where they sit and work on a computer, communicate by telephone, email or in person, and move around the office or travel to other locations.
Salary : $78,291 - $101,774
