What are the responsibilities and job description for the Seasonal Housekeeping Office Coordinator position at Grand Hotel Golf Resort & Spa?
Step into an exciting seasonal opportunity at the legendary Grand Hotel Golf Resort & Spa, Autograph Collection, on Alabama’s Gulf Coast. Set on 550 acres of breathtaking beauty, the Grand offers the perfect blend of rich Southern tradition and modern luxury. Named Marriott's Hotel of the Year for the Distinctive Premium Brand, we pride ourselves on delivering guest service excellence. Be a part of a historic destination known for its exceptional hospitality and unforgettable guest experiences—The Grand Life is calling, come share it with us!
As a Seasonal Housekeeping Administrative Assistant, you will play a key role in supporting the housekeeping department with efficient administrative coordination. Your organizational skills, attention to detail, and ability to manage multiple tasks will ensure smooth day-to-day operations. From managing communication to handling vendor coordination and inventory control, your role will be instrumental in maintaining the high standards of our housekeeping team during our peak season.
Key Responsibilities:
- Communication & Coordination: Handle incoming mail, screen calls, direct correspondence, and manage interdepartmental communication.
- Vendor & Contractor Management: Coordinate vendor maintenance, schedule contractor services, and ensure timely project execution.
- Meeting & Documentation Management: Organize meetings, prepare agendas, maintain records, and oversee documentation for departmental efficiency.
- Inventory & Supply Control: Track and manage staff uniforms, linen supplies, and housekeeping materials, ensuring timely restocking and replacements.
- Purchase Orders & Budgeting: Process purchase orders, track expenses, reconcile invoices, and support budget management for the housekeeping department.
- Office & Operational Support: Maintain an organized office environment, oversee deliveries, manage office supplies, and provide support for interdepartmental special requests.
Seasonal Perks & Benefits: As a seasonal associate with PCH Hotels & Resorts, you’ll enjoy a variety of benefits, including:
- Exclusive Discounts: Take advantage of special rates on hotel stays, dining, golf, and retail at PCH properties and globally with Marriott.
- Professional Experience: Gain valuable hospitality experience in a renowned resort setting.
- Growth Opportunities: Access on-the-job training and potential for future career advancement.
- Beautiful Work Environment: Spend your season working in a breathtaking Gulf Coast destination.
Join the team at the Grand Hotel Golf Resort & Spa for a seasonal experience where we believe in delivering "hospitality with heart & soul!"
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
