Administrative Assistant - Executive and People Services

Become Our Administrative Superhero! 

Position Overview:

Are you a highly organized and detail-oriented individual with a knack for keeping things running smoothly? We're looking for an Executive & People Services Administrative Assistant to join our dynamic team and provide top-notch support to our Managing Director and People Services department! This is your chance to be the backbone of our operations, handling diverse administrative tasks with exceptional professionalism and discretion.

About Cote Hospitality: www.cotefamily.com

For over a century, we've been crafting unforgettable experiences and creating lasting memories for our guests. From luxurious accommodations and championship golf to rejuvenating spas and thrilling outdoor adventures, we offer a diverse range of services. We're a family-owned company that's passionate about growth and investing in our people!

COTECares: Our People-First Philosophy:

We believe in enriching lives and fostering a positive work environment where everyone feels valued, respected, and empowered. COTECares is more than just a name; it's our commitment to creating a sense of belonging and excitement within our team. Join us and be part of something truly special!

Your Path to Growth:

This role is a springboard for career advancement! As a key member of our team, you'll gain exposure to all facets of our business and people management, opening doors to future growth opportunities within our organization.

Your Superpowers (Duties & Responsibilities):

• Executive Support Extraordinaire:
  • Handle the Managing Director's approval requests like a pro.
  • Provide stellar administrative support for project implementation.
  • Be the friendly face and first point of contact for visitors and executives.
  • Offer confidential administrative support to the Managing Director and other executives.
  • Safeguard sensitive information with the utmost discretion.
  • Facilitate seamless communication across all levels.
  • Compile and distribute guest feedback reports.
  • Cultivate strong relationships with internal and external partners.
  • Organize meetings and events with precision.
  • Support training sessions and meetings with logistical finesse.
  • Prepare meeting agendas and minutes for leadership meetings.
  • Manage the donation program with efficiency.
  • Maintain organized filing systems.
  • Manage the Managing Director's calendar like a boss.
  • Coordinate travel arrangements for the Executive Team.
  • Tackle any other administrative tasks that come your way!
• People Services Pro:
  • Coordinate new hire orientations with ease.
  • Assist in creating and distributing training materials.
  • Maintain training records and generate reports.
  • Support the recruitment process by posting jobs, screening resumes, and scheduling interviews.
  • Assist with background and reference checks.
  • Manage employee data in our HRIS system (e.g., ADP).
  • Generate HR reports as needed.
  • Provide confidential administrative support for employee relations.
  • Assist with HR compliance and best practices.
  • Support HR projects with enthusiasm.

Your Essential Skills (Job Requirements):

• Unwavering commitment to confidentiality.
• Exceptional attention to detail, organization, and problem-solving skills.
• Excellent communication skills (written and verbal).
• Self-motivated, proactive, and results-oriented.
• Strong time management and ability to meet deadlines.
• Adaptability and a positive attitude towards change.
• Ability to handle physical requirements (standing, walking, lifting up to 25 lbs).

Your Credentials (Education & Experience):

• Minimum of 3 years of relevant administrative experience.
• Experience in hospitality or executive administrative support.
• Bachelor's degree in Administration or a related field (preferred).
• Proficiency in Microsoft Office Suite and HRIS systems (e.g., ADP).
• Project management and presentation skills (desirable).

Join our team and be the administrative superhero we've been looking for!

#GVL