Food and Beverage Office Manager

POSITION SUMMARY    

Under the guidance of the GL Food and Beverage Director, the GL F&B Office Manager oversees F&B accounting for all GL F&B operations, F&B administrative needs, and daily F&B Reporting. The GL F&B Office Manager effectively communicates and interacts with team members, vendors and guests while providing genuine, timely, and seamless service. The GL F&B Office Manager performs following Grandlife Hotels Service Culture and achieves stated objectives in sales, accounting and budget goals, guest relations, professionalism, positive teamwork, and organization.

ROLE RESPONSIBILITIES

• Reconcile general ledger for all F&B outlets
• Reconcile F&B monthly statements
• Assist in monthly P&L analysis – F&B Variance Report
• Assist with monthly inventories
• Assist with spot checking monthly inventory counts
• Generate Monthly Sales Mix Reports for all venues
• Create Purchase Orders for F&B outlets for all venues:
  • SGH
  • TRH
  • SD
  • Kitchen
• Manage monthly declining balances for operating expenses
• Maintain daily outlet day-by-day reporting in coordination with F&B Controller
• Maintain accurate transfer records of products between hotels and within departments for proper accounting
• Handle check requests for missing paychecks and vendor payment
• Act as a liaison between vendors and hotel
• In coordination with GL F&B Director; obtain bids from multiple vendors – RIBID process / Savings
• Process all F&B invoices into Yardi system
• Monitor deliveries and secure all products in appropriate storerooms
• Coordinate monthly OS&E inventory
• Ensure all storerooms in neat condition compliant with New York State health code recommendations
• Assist with payroll as needed– process payroll alongside Director of F&B
• Maintain a meticulously clean/organized workspace, in accordance with look book standards set, and inventory par levels
• Assist with any logistical & administrative duties assigned by the GL Director of Food & Beverage
• Oversee daily performance of GL F&B Office Coordinator
• Professionally and clearly communicate on company email
• Follow safety guidelines

 
QUALIFICATIONS

• 2 years of experience working in high volume & luxury properties
• 2 years of experience in accounting practices
• Food and Beverage product knowledge
• Advanced computer skills
• Advanced Microsoft office
• Strong organizational skills
• Self-motivating and self-starting
• Dependable and punctual
• Must have flexible and open availability
• Have the ability to reach, bend, stoop, climb up and down stairs, and carry multiple objects
• Food handler certification card
• Fluency in English both verbal and non-verbal
• Provide legible communication
• Compute basic arithmetic

ABILITY TO

• Complete accurate inventory and maintain par levels for all F&B outlets
• Maintain DOH standards throughout shift and a clean workspace
• Be a clear thinker, remaining calm and resolving problems using good judgment. Demonstrate ownership of the guest experience
• Follow directions thorough to completion
• Work cohesively with co-workers as part of a team. Build team morale
• Expected to complete task in timely manner
• Highly motivated and pro-active; act with professionalism and positivity in all interactions

 
WORK ENVIRONMENT

• Food & Beverage outlets and Kitchen areas
• Standing for prolonged periods of time
• Under variable temperature conditions
• Under variable noise levels
• Around chemicals

Salary : $75,000 - $77,000