Executive Assistant/Chief of Staff

Job Summary
The Chief of Staff plays a pivotal role in supporting the executive team and ensuring the smooth operation of the organization. This position requires a highly organized and proactive individual who can manage various administrative tasks, coordinate projects, and facilitate communication across departments. The Chief of Staff will serve as a trusted advisor to senior leadership, helping to drive strategic initiatives and improve operational efficiency.

Responsibilities

• Oversee daily operations and ensure effective office management.
• Coordinate projects across multiple departments, ensuring timely completion and alignment with organizational goals.
• Manage the front desk operations, including greeting visitors and handling inquiries.
• Perform data entry and maintain accurate records for various projects and initiatives.
• Assist in proofreading documents to ensure clarity and accuracy before distribution.
• Provide administrative support to senior executives, including scheduling meetings, preparing reports, and managing correspondence.
• Serve as a personal assistant to the executive team as needed, handling confidential information with discretion.
• Foster a collaborative work environment by facilitating communication between teams and departments.

Requirements

• Proven experience in office management or administrative roles, with strong project coordination skills.
• Excellent computer literacy, including proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organizational skills with attention to detail to manage multiple tasks effectively.
• Ability to perform data entry accurately and efficiently while maintaining confidentiality.
• Exceptional proofreading skills to ensure high-quality documentation.
• Strong interpersonal skills with the ability to communicate effectively at all levels of the organization.
• Previous experience in a clerk or front desk role is preferred but not required.
• A proactive approach to problem-solving and a willingness to take initiative in supporting executive leadership.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant to the CEO: 7 years (Required)
• Chief of Staff: 3 years (Required)

Ability to Commute:

• Lutz, FL 33548 (Required)

Ability to Relocate:

• Lutz, FL 33548: Relocate before starting work (Required)

Work Location: In person