Dallas Corporate Executive Assistant

Position Responsibilities:

• Schedule appointments, make travel arrangements, schedule broker events, prepare expense reports, and maintain calendars and contacts for assigned executives
• Coordinate and plan executive retreats and meetings, including executives’ involvement in industry associations and charity organizations
• Lead team to coordinate and plan all company-wide events, including milestone anniversary parties
• Reconcile company bank statements and mobile phone statements on a monthly basis
• Organize and maintain files, correspondence, and other records including maintain company legal documents electronic filings for CAO
• Prepare correspondence and written documentation, including composing correspondence of a routine nature, agenda for staff meetings, statistical reports, and presentations
• Prepare the annual budget for Executive Overhead and monitor expenses to ensure adherence throughout the year
• Prepare and review monthly variance reports for Executive Overhead to monitor budget adherence and identify discrepancies

• Coordinate general corporate admin tasks including office moves, sending marketing mailouts, and inputting and coding invoices in Nexus for Executive Overhead

• Assist in selecting and purchasing office furniture, fixtures, equipment, and supplies
• Order company stationery for the entire organization
• Oversee all corporate accounts, including Staples, Amazon, First Choice, FedEx, Natura, Onsolve, and our travel agent, ensuring efficient account management

• Serve as the lead admin to the group to provide support and guidance to ensure alignment with organizational goals

Essential Functions:

• Ability to consistently apply education, experience and good judgment at a consistently high level of performance, both in quantity and quality.
• Ability to consistently handle stressful, multiple priorities under rapidly changing circumstances and goals and without all necessary resources.
• Ability to consistently, frequently and effectively communicate and collaborate with individuals and groups primarily face-to-face, but also by telephone and electronic media.
• Exceptional ability to adapt, to innovate, and to comply with Granite’s policies and culture, along with all applicable laws and the highest ethical standards.
• Ability to concentrate for long periods of time, whether alone or working with people in close proximity to you.
• Ability to consistently attend work and to be punctual at the office. 

Role-Based Competencies:  

• Drives Results – taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm; Consistently achieving results, even under tough circumstances
• Customer Focus – Building strong customer relationships and delivering customer-centric solutions; Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Cultivate Innovation – Creating new and better ways for the organization to be successful
• Situational Adaptability – Operating effectively, even when things are not certain or the way forward is clear; Adapting approach and demeanor in real time to match the shifting demands of different situations
• Courage – Stepping up to address difficult issues, saying what needs to be said; Holding self and others accountable to meet commitments
• Instills Trust – Gaining the confidence and trust of others through honestly, integrity, and authenticity

Qualifications/Requirements:

• Bachelor's degree (BA/BS) from four-year college or university is preferred, high school diploma or general education degree (GED) required
• 10 years previous related experience.
• Proficient in Microsoft Office suite

Physical Requirements:

• Ability to independently move throughout the office and consistently and continuously perform essential job functions.
• Ability to lift and/or move up to 25 pounds.

Travel Required:

Minimal travel, up to 5%.   

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Granite is proud to be an Equal Opportunity Employer. We prohibit discrimination based upon race, religion, color, national origin, marital status, gender (including pregnancy, childbirth, or related medical conditions), genetic information, sexual orientation, gender identity, gender expression, age, military or veteran status, disability, or any other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all.