Substitute Secretary

Job Description

This is a secretarial position that requires providing administrative support to the school district. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and work independently.

Responsibilities:

• Provide secretarial services, including organizing office activities and maintaining an orderly work area.
• Uphold board policies and follow administrative guidelines/procedures.
• Promote effective communications and assistance, using problem-solving techniques to address questions and concerns.
• Manage phone calls, take messages, and schedule appointments as directed.
• Use a computer to prepare and process information, verifying accuracy as needed.
• Help coordinate school activities, including open houses, parent/teacher conferences, and staff in-service training.
• Administer medications and render basic first aid when necessary.
• Monitor students sent to the office for illness or discipline reasons.
• Compose and type routine correspondence, memos, and forms.
• Maintain office transaction records, including receipts and contributions.
• Process mail and faxes, ensuring confidentiality and personal privacy.

Requirements:

• Demonstrate professionalism and contribute to a positive work environment.
• Acknowledge personal responsibility for decisions and conduct.
• Perform duties efficiently with limited supervision, meeting deadlines despite time constraints.
• React productively to interruptions and changing conditions.
• Effectively use listening, observation, reading, verbal, nonverbal, and writing skills.
• Prepare accurate and timely paperwork, verifying and correctly entering data.

Working Conditions:

• Balancing, bending, crouching, kneeling, reaching, and standing.
• Exposure to adverse weather conditions and temperature extremes.
• Exposure to blood-borne pathogens and communicable diseases.
• Interactions with aggressive, disruptive, and/or unruly individuals.
• Operating and/or riding in a vehicle.
• Performing repetitive tasks quickly.
• Lifting, carrying, and moving work-related supplies/equipment.
• Traveling to meetings and work assignments.
• Using a computer keyboard and monitor for prolonged periods.