What are the responsibilities and job description for the Accounting Assistant position at Graphic Sciences?
Accounting Assisstant
JOB DESCRIPTION
Accounting Assistant will be part of the team assisting with the daily operations of the accounting department at Graphic Sciences, Inc. (GSI), a subsidiary of Intellinetics, Inc.
The right individual for this role will be a motivated and energetic person who takes initiative, enjoys finding solutions to a varying number of challenges, is both detail-oriented and goal-oriented and takes pride in their work.
The responsibilities for this role are as identified below and include such other duties as are customarily performed by one holding such positions in other similar businesses or enterprises.
DUTIES & RESPONSIBILITIES
- Accurately enter data into company databases and systems. Maintain and update records in a timely manner, ensuring all information is current and precise. Ensure data consistency and address any errors or inconsistencies found in the system.
- Manage external customer relationships as well as respond to and manage internal manager expectations regarding all aspects of the AR transactions, including processing invoices for payment and recording sales tax.
- Manage and maintain NetSuite accuracy for the GSI location.
- Maintain an organized filing system for records and documents to ensure easily available information.
- Assist with recruitment efforts, including preparing job descriptions, posting ads, and scheduling appointments with hiring managers. Maintain confidentiality of all sensitive information and follow company protocols for background screening.
- Process and manage purchase orders for products and services. Office supply order & maintenance. Assist in managing documentation and reports related to purchasing and background check processes.
- Greet visitors and answer phones professionally and courteously, directing calls to appropriate team members and take accurate messages when necessary. Provide general administrative support to the team, including filing, organizing, and other duties as needed.
- Perform such duties as are customarily performed by one holding such positions in other similar business or enterprises as that engaged
REQUIRED SKILLS & ABILITIES
- On-site work schedule 8:30 am – 5:00 pm
- Previous experience in accounting or other related fields
- Experience with current computer accounting programs and reporting tools
- Detail and deadline-oriented
- Strong analytical and problem solving skills
- Proficient with MS Office products
ADDITIONAL DESIRABLE QUALIFICATIONS
- Associate’s degree or equivalent in experience
- Aptitude and desire to learn new procedures and technologies. NetSuite experience a plus.
- Excellent written and verbal communication skills; Excellent organizational skills
- Comfortable working independently and in a team environment
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Ability to Commute:
- Madison Heights, MI 48071 (Preferred)
Ability to Relocate:
- Madison Heights, MI 48071: Relocate before starting work (Preferred)
Work Location: In person
Salary : $35,000 - $45,000