What are the responsibilities and job description for the Data Processing Specialist position at Graphic Village?
Summary
The Data Processing Specialist performs technical work in support of List Services operation. Work involves evaluating, processing, and preparing address data for mailing activities within the retail, catalog, publication, and direct mail markets.
Responsibilities:
- Interpret job instructions to perform necessary data and mail preparation production processes. Review job instructions for accuracy and completeness, and if discrepancies are found, facilitate the creation of new instructions with a List Services Representative
- Estimate job completion dates and communicate job progress through the relevant production processes. Update production schedule
- Evaluate customer input data to generate useable internal house format utilizing custom and third-party software.
- Perform record selection, field parsing, record splitting, data standardization, removal of extraneous data, append data, and identification and correction of floating data. Standardize data utilizing CASS address matching software to ensue data integrity and improve mail deliverability.
- Review "before" and "after" address versions and interpret software status and error codes to validate results
- Set matching and priority criteria to eliminate duplicate addresses utilizing custom and third-party software. Review record matches to determine if the "best" records are chosen
- Perform mail preparation utilizing PAVE certified software to achieve optimal postage discounts
- Layout and format data to manufacturing and customer requirements for output to labels, to an inkjet printer file, or to an electronic file
- Understand and follow HIPAA policies and procedures
Competencies:
- Knowledge of Microsoft Office products with focus on Excel and Word.
- Working knowledge of various file formats/types (.csv, .txt, .dbf, etc.)
- Excellent computer/data processing skills through certification and/or previous job training.
- Excellent written and verbal communication skills
- Must be able to work in a team environment.
- Must possess good decision-making skills
- Strong analytical and problem-solving skills required
- Ability to remain calm and stay on target under pressure and tight timelines.
- Knowledge of BCC, Mail Manager, or similar preferred.
- Knowledge of using presorted mailing lists in accordance with USPS regulations desired
- Knowledge of address components
Required Education and Experience:
- High school diploma or equivalent
- 2-3 years’ direct mail/print industry experience
Work Environment
This job generally operates in a professional office environment but may frequently need to work with employees in a production environment where he/she may be exposed to fumes or airborne particles, moving mechanical parts, vibration and moderate to loud noise level. This role routinely uses standard office
equipment such as computers and smartphones.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The person in this position frequently communicates with other employees in person, over the phone and electronically. This is a largely sedentary role. However, while performing the duties of this job, the employee is occasionally required to move about the office and production areas to access other departments, files, office machinery, etc. Close visual acuity is required to Prepare and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading; visual inspection involving small defects; small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
Position Type/Expected Hours of Work
This is a full-time position with a standard schedule of 40 hours per week. Overtime may be required dependent upon business necessity.
AAP/EEO Statement
Graphic Village is committed to using recruiting and hiring techniques that attract a diverse pool of applicants. We will use selection criteria, processes and techniques that are fair; that identify quality applicants with the necessary skill set for success; and that have no adverse impact on minorities, women, disabled persons, or members of other protected classes. We are an E-Verify participating employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
It is Graphic Village policy to provide equal opportunity in employment to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information, marital, military, veteran or citizenship status, pregnancy, childbirth or related medical condition, or any other status protected by law.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
