What are the responsibilities and job description for the Executive Assistant position at Gravity Staffing, Inc.?
A Greenwich based private equity firm is looking for an Executive Assistant to support a Managing Partner. This is a great role for someone with a few years of administrative assistant experience, who is looking to take their administrative career to the next level. The responsibilities include:
- Provide high-level support to the Managing Partner, including but not limited to calendar management, inbox management, travel coordination, expense report submissions, and meeting preparation.
- Assist with internal/external event planning (as needed).
- Heavy coordination of client due diligence meetings, investment annual meetings, and weekly staff meetings.
- Support management company accounting with allocating expenses in Concur.
- Manage confidential and sensitive information with discretion, ensuring privacy and security.
- Serve as a liaison between the Managing Partner and other internal stakeholders, clients, and business partners (via drafting correspondence or other forms of communication).
- Assist in managing personal and professional tasks for the Managing Partner, ensuring alignment with business priorities.
- Proactively identify opportunities to improve office efficiency and brainstorm solutions.
- Liaise with external IT support teams to troubleshoot issues, act as administrator for various software systems.
- Assist with updating PowerPoint presentations.
- General day-to-day office management including answering phones, maintaining office equipment, greeting visitors, and distributing mail.
- Other duties as assigned.
Job Skills and Abilities
- 4 year college degree with good GPA
- Proficient in Microsoft Office Suite
- Proficient in calendar management
- Exceptional attention to detail with strong follow-through
- Tech savvy and highly organized
- Self-starter that will thrive in an entrepreneurial and small team environment
- Strong and clear communication skills with a mature demeanor, both written and verbal.
- Proactive, adaptable, and solution oriented
- Flexible schedule
- Discrete and trustworthy
Salary : $90,000 - $120,000
