Executive Administrator

Summary

The Executive Administrators are responsible for overseeing the day-to-day administrative operations of GrayMar’s office(s) to ensure that the operations are running smoothly and efficiently.

Duties/Responsibilities:

• Coordinates activities and administrative operations to secure efficiency and compliance with GrayMar policies and procedures.
• Handles payroll for the responsible parties including verification of hours worked and validation against job sheets, allocation of hours with accounting department and maintenance of timesheet records.
• Assists management with inventory, equipment binders, bin rentals, and P&L review.
• Processes vendor bills and client invoices and handles credit card reconciliation.
• Orders office supplies and equipment as needed.
• Sets up new branch employees in company systems, trains on branch procedures and tracks ongoing training for branch.
• Liaises with relevant corporate personnel to ensure information is shared on a timely basis.
• Responds to customer inquiries and/or complaints.
• Performs other related duties as assigned.

Qualifications:

• Superior written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Detail-oriented and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite and QuickBooks.
• Ability to maintain confidential records.

Education and Experience:

• High school diploma required, advanced degree in business or related field preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of GrayMar Environmental Services, Inc.