What are the responsibilities and job description for the Secretary position at Grays Backflow LLC?
```Job Overview:
We are seeking a highly organized and detail-oriented Secretary to join our team. As a Secretary, you will play a crucial role in providing administrative support and ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, be proficient in office software, and have a strong attention to detail.
Responsibilities:
- Perform general administrative duties such as answering phone calls, scheduling appointments, and managing correspondence
- Greet visitors and direct them to the appropriate person or department
- Maintain office supplies and ensure inventory is stocked
- Assist with organizing meetings, including preparing agendas and taking minutes
- Handle sensitive and confidential information with integrity and professionalism
- Prepare and edit documents, reports, and presentations
- File and maintain records in both electronic and physical formats
- Coordinate travel arrangements for staff members when necessary
Skills:
- Strong administrative skills with the ability to prioritize tasks effectively
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent verbal and written communication skills
- Knowledge of phone systems and ability to handle multiple phone lines
- Customer service-oriented with the ability to interact professionally with clients and colleagues
- Experience as a personal assistant or medical receptionist is a plus
- Familiarity with order entry processes is an asset
- Strong organizational skills with the ability to manage multiple tasks simultaneously
If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your application along with your resume highlighting your relevant experience.```
Job Type: Full-time
Pay: $14.00 - $15.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- Professional development assistance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $14 - $15