Director of Facilities and Operations

The Director of Facilities and Operations is the Grays Harbor College administrator responsible for planning, directing, and management of all facilities and grounds. Reporting to the Vice President for Administrative Services, the Director of Facilities and Operations contributes significantly to the development and execution of the campus master plan in collaboration with college executive management and stakeholders. The Director of Facilities and Operations establishes operating goals and develops annual work plans, assessment metrics, and annual budget for areas of responsibility. Areas of oversight responsibility include major/minor projects, construction oversight, maintenance, grounds, custodial services, shipping and receiving, utilities, campus fleet and sustainability (including energy mandate & energy audit). The Director of Facilities and Operations role is critical in planning, design, construction, maintenance, grounds, custodial service, fleet and operations of campus infrastructure, including mechanical, electrical, plumbing, utilities, solar panel, and building envelope.

The Director is a full-time, administrative exempt position.  Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 15.34 hours of vacation leave per month, 8 hours of sick leave per month and 4 personal leave days a year. Washington state also observes 11 paid holidays per year. 

Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities. For more information about working for the college and living in Grays Harbor visit https://www.ghc.edu/hr

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

• Coordinate with executive management and stakeholders for the development, review, update and implementation of the campus master plan to advance the college mission.
• Supervise the facilities and custodial staff and direct their daily work activities and schedules. Interview and hire all custodial and facilities staff, complete performance evaluations and feedback of staff, scheduling, on-going training and development, timesheet review/approval and organize and supervise all work performed by maintenance and custodial staff.
• Serve as energy manager for the college ensuring cost effective utilities management, and college compliance with state clean energy rules and regulations. Use technology for energy monitoring, building automation, and security system integration. 
• Lead capital planning, capital budget development, and the biennial state capital appropriation requests, by developing estimates and specifications.
• Provide oversight/delegation of facilities rental and reservation process, show potential clients event spaces, maintain website information on facilities rental and reservation, and coordinate custodial staff to assist with events set up.
• Plan, design and execute all college major/minor projects in coordination with third-party contractors and relevant city, county and state agencies and regulations.
• Serves as administrator responsible for facility safety and meeting physical ADA compliance standards.Conducts regular business inspections for safety, cleaning standards, procedure compliance. Coordinates inspections with insurance companies, Fire Department representatives, and Health & Safety officials.
• Supervises staff completing fleet vehicles maintenance and shipping/receiving activities.
• Develop annual work plans and assessment metrics for all the areas of responsibility to improve operations and ensure they run efficiently and effectively, continuously improving processes to achieve goals of the work plans.
• Develop, implement, and monitor annual budgets for all areas of responsibility, making data-driven decisions to ensure the optimal use of funds, while fully utilizing available resources and complying with college policies and state regulations.
• Provide operational direction for all areas of responsibility and foster a work environment that prioritizes inclusion and promotes diversity and equity.
• Establish and coordinate a proactive and preventative facilities maintenance prioritization that reflects college priorities.
• Provide oversight over the use of facilities management software for work order tracking, maintenance and grounds work, and planning to balance preventive maintenance and emergent maintenance needs.
• Review, monitor and maintain as-built and warranty information for all campus infrastructure systems, including buildings and utilities.
• Coordinate with relevant state agencies to provide engineering review and approval of all project contract transactions, including changes to cost and schedules.
• Coordinate with relevant state agencies and contractors to identify and determine corrective measures for actual or potential building system failures including water intrusion, expansion/contraction/drainage issues.
• Provide oversight over the selection, hiring, and evaluation of vendors, consultants, and contractors for planned and emergent maintenance and infrastructure repairs.
• Verify the completion of projects and ensure all final project documents are received, approved and retained.
• Develop regular reports on projects progress for relevant state agencies and college executive management.
• Provide timely and relevant communication to the campus community on issues related to areas of responsibility.
• Work closely and proactively with Campus Safety and Security, Information Technology and internal stakeholders to troubleshoot and organize required emergency responses.
• Recruit, train, supervise, evaluate, develop and assign employees; resolve issues and concerns with employees; provide corrective action in compliance with College policy and applicable collective bargaining agreements.
• Coordinate inspections of college facilities, equipment, and buildings to ensure compliance with the Cleaning Industry Management Standards, APPA custodial levels of cleaning, and CDC disinfection guidelines.
• Formulate and implement custodial services policies and procedure, including training program for custodial staff safety and equipment use, and maintain staff training logs. 
• Manage inventory of tools, supplies, parts, and equipment for all areas of responsibility.
• Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED QUALIFICATIONS:

• Associate’s degree, or equivalent education/experience in related field. 
• Minimum four (4) years of experience managing facilities, capital projects and maintenance of multiple buildings in a campus setting or equivalent.
• Supervisory and management experience. 
• Proficiency in the Microsoft Office Suite of programs.
• Knowledge of governmental procurement regulations.
• Demonstrated knowledge of facilities planning and construction management processes and procedures.
• Ability to manage multiple projects in a timely manner.
• Excellent decision-making skills.
• Commitment to equity and inclusion.
• Relevant experience may substitute for the degree requirement.

PREFERRED QUALIFICATIONS:

• Experience with Project Management.
• Experience and/or training in the trades.
• Experience in unionized working environment.
• Demonstrated knowledge of theory, principles and practices of engineering and architecture related to design and construction of buildings, including HVAC, electrical and structural engineering concepts.
• Ability to work with a diverse group of people at all levels in the organization.
• Bi-lingual Spanish/English

In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered.     

• Letter of application addressing your qualifications for the position. 
• Resume 
• Contact information for 3 professional references.
• Transcripts of all college work completed. Unofficial copies are acceptable, official copies will be required at time of hire. 

Background checks - Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.  Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Grays Harbor College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State’s Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations.  The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Title II/Section 504 – Erin Tofte, Associate Vice President of Human Resources 

• Title IX Coordinator – Ashley Bowie-Gallegos, Dean of Student Services and Enrollment Management

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocrfor the address and phone number of the office that serves your area, or call 1-800-421-3481.

Salary : $89,975