Executive Administrative Assistant

GLIN IPA seeks an Executive Administrative Assistant to report directly to the Population Health and Practice Transformation Vice President. This role will provide administrative support to the entire GLIN IPA senior leadership team and assist with the staff's logistical needs. The Executive Administrative Assistant will ensure all staff members have the necessary resources and support for successful trips, meetings, and events.

Duties and Responsibilities (including but not limited to)

• Completes a wide variety of administrative tasks for the Chief Executive Officer, Chief Medical Officer (CMO), and Senior Leadership Team, including managing an extremely active calendar of appointments, composing and preparing confidential correspondence, arranging complex and detailed travel plans and itineraries, and agendas, and compiling documents for travel-related meetings.
• Assist in coordinating events, setting up rooms, preparing packets, developing and editing PowerPoint presentations, and arranging food and refreshments as necessary.
• Prioritizes conflicting needs; handles matters expeditiously and proactively and follows through on projects to successful completion, often with deadline pressures.
• In management's absence, and as authorized, uses initiative and judgment to ensure that matters requiring attention are referred to the delegated authority or handled efficiently.
• Performs other functions related to the specific responsibilities of management. This may include tracking performance review activity, organization, and record-keeping regarding departmental training, coordinating license/subscription renewals and updating association memberships, coordinating travel arrangements, auditing expense reports, processing invoices, maintaining consultant records and schedules, etc.
• Participate in cross-functional special projects and assignments.
• Prepares routine and advanced correspondence including, but not limited to, letters, memoranda, and reports. May create and maintain database records and is responsible for confidential material.
• Acts as the primary liaison between management and their internal and external contacts. 

Qualifications or Education, Training, and Experience:

• Associate degree and three (3) years in a secretarial or administrative assistant position or equivalent. 
• One (1) year of healthcare experience preferred.
• Bachelor’s degree preferred.
• Strong computer skills; proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, Visio, and PowerPoint.

Knowledge and Skills:

• Excellent interpersonal and communication skills.
• Ability to be a team player who works well with executives and employees at all levels.
• Ability to plan, coordinate, conduct, and monitor special projects, accounting for details and anticipating and resolving departmental priorities.
• Project Management experience includes developing project plans, multi-tasking, meeting deadlines, prioritizing, and organizing work.
• Ability to write and proof communication.
• Ability to extract and compile data to prepare reports and records.
• Attention to detail and accuracy.
• Ability to handle confidential information with professionalism and diplomacy.
• Completing expense reports and purchase orders, managing corporate card purchases, and participating in budget planning and tracking as needed. Managing other core administrative activities (new-hire onboarding, organizational charts, supply ordering).

We offer an outstanding benefits package including health, dental, 401K, vacation, PTO, and a great working environment. 

 Pay range:  $25.00 - $31.00 per hour

The referenced pay range represents the minimum and maximum compensation for this job.  Individual annual salaries/hourly rates will be set within the job’s compensation range and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, and expertise of the individual and internal equity considerations

Equal Employment

Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads New York in provider and patient satisfaction. Great Lakes Integrated Network IPA (GLIN IPA) values diversity, inclusion, and equity as matters of fairness and effectiveness. We are committed to hiring and retaining a staff that reflects the diversity of our communities, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged. 

Great Lakes Integrated Network is an Equal Opportunity Employer

Salary : $25 - $31