What are the responsibilities and job description for the Billing Specialist - Charlotte, NC position at Great Lakes Petroleum?
Description
Responsible for timely and accurate billing of customer invoices. Ensure daily that inventory is correct and accounted for on all trucks/trailers. Keeps all records organized and noted appropriately with updates.
Primary Responsibilities
- Price billing transactions and bill assigned loads (trucks).
- Verify accuracy of billing data by comparing corresponding paperwork. Revise any errors prior to posting daily billing.
- Post sales to DM2.
- Processes credit/rebills for BOL’s, customers, and the tax department.
- Respond to email requests.
- Analyze fuel inventory data to ensure accuracy.
- Third-party billing
- Zaymat billing
- Generate profit report daily and make changes as necessary.
- Reconcile fuel inventory data with corresponding sales orders, drivers’ paperwork, and bill of lading.
- Adjust fuel inventory to account for new bill of lading, all inventory, and adjustments by utilizing operations personnel.
- Communicate with internal departments to retrieve needed documentation to complete reconciliation.
- Assist in month end closing, running fuel and any additional invoicing as needed.
Requirements
- Five-day work week (including mandatory weekend hours).
- Weekly schedule: 7:30am - 4pm in office (this is not a remote position).
- Proficiency in the use of Microsoft Outlook, Word, Excel, Nitro Pro, and logistics software.
- Exhibit the ability to interpret and explain inventory and needed adjustments.
- Detail-oriented with strong organizational, analytical, and multi-tasking skills.
- Demonstrate strong interpersonal behavior.
